Board Minutes and Agenda

 

AGENDA FOR THE GRANT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES                                                            Thursday, December 7, 2017  5:00 pm

  1. Call to order and reading of previous meeting‘s minutes 2. —— public comment ——sharing library correspondence 3. Financial report/Petty cash report  4. Librarian’s report  5. Unfinished business:    -discussion of professional development grant and cost reimbursement  6.  New Business:- discussion on surplusing library property  7. Upcoming December events6th:  Movie & Munchies:  “When calls the heart” season 4 – 12:30 pm7th:  Closing at 6:00 pm for Christmas gathering12th:  Tech Tuesday -call for appointment 432-654312th: Brain Builders 3:30 – 4:30 ages 8-1213th: Movie & Munchies:  “When calls the heart” season 4 – 12:30 pm with cookie exchange20th:  Reading Adventures 10:00 am – up to age 625th – 26th:  Closed “Merry ChristmasJanuary 2018 1st:  Closed – Happy New Year  8. Next meeting:  January 4, 2018 4:15 pm 9. Adjournment

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Minutes for the Grant County Public Library Board of Trustees Thursday, November 9, 2017  4:15 pm  President Clarice Robertson called the meeting to order with Cheryl and Karen absent.    A motion was made by Diane, 2nd by Dusty and approved by all to accept the October meeting minutes as read.   The financial reports for October 2017 were reviewed and a motion was made by Jeanne, 2nd by Dusty and approved by all to accept.

The Librarian’s report for October was 3636 total circulation and patron count of 3123.  EBook checkout was 580 and computer usage was 585 hours.

Unfinished business:-Jody reported on the uncashed check policy after Karen checked with the state auditor.  A due diligence letter will be sent and after 1 year the check with be considered abandoned and reports will need to be filed with the state and the amount will need to be forwarded to the state.

-Jody also gave a report on the Performance Showcase she attended in Brookings.  Many wonderful performers were there and Jody was able to book with another 2 libraries so they could receive a group discount.

New Business:-Jody was awarded a Professional Development Grant from the SD Library Association for attending the ARSL Conference in St. George.  The check will be deposited into the Library Fines Fund with an expense invoice presented at the December meeting.

– A discussion was held concerning the December meeting and Christmas gathering with staff and volunteers.  A motion was made by Dusty and 2nd by Diane and approved by all for the December meeting to be held on the 7th beginning at 5:00 pm with the Christmas gathering to begin at 6:00 pm and the Library closing at 6:00 pm.

-A discussion of closing dates for the Christmas holiday was also discussed.  The county offices and Library will be closed Mon Dec 25th and Tues Dec 26th.  The question is, will be Library be open on Saturday Dec 23rd.  A motion was made by Dusty, 2nd by Jeanne and approved by all to have the library open on the 23rd if staff will be available to work.

  • Upcoming November events:
  • 2nd – 9th – 16th:  Reading Rodeo storytime 5:30 – 6:15 pm for ages 4-7 – must be registered
  • 8th: Movie & Munchies:  “When calls the heart” season 4 – 12:30 pm
  • 10th:  CLOSED
  • 13th:  Author Talk: Melissa Nelson 6:30 “Friends of the Library” sponsor
  • 14th: Tech Tuesday – call for appointment 432-6543
  • 14th:  Brain Builders 3:30 for ages 8-12
  • 15th:  Reading Adventures 10:00 am for ages up to 6
  • 15th: Movie & Munchies:  “When calls the heart” season 4 – 12:30 pm
  • 22nd: Movie & Munchies:  “When calls the heart” season 4 – 12:30 pm
  • 23rd-24th-25th-CLOSED
  • 28th: Tech Tuesday – call for appointment 432-6543
  • 29th: Movie & Munchies:  “When calls the heart” season 4 – 12:30 pm
  • December:  6th – Movie & Munchies 12:30 pm
  • Next Meeting:  December 7, 2017 at 5:00 pm followed by Christmas gathering at 6:00 pm
  •  With no further business, Jeanne made the motion to adjourn the meeting with a 2nd from Diane  and approval by all.

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Minutes for the Grant County Public Library Board of Trustees Thursday, October 5, 2017 4:15 pm

President Clarice Robertson called the meeting to order with Cheryl absent. A motion was made by Diane, 2nd by Dusty and approved by all to accept the September meeting minutes as read. The financial reports for September 2017 were reviewed and a motion was made by Jeanne, 2nd by Karen and approved by all to accept.
The Librarian’s report for September was 3814 total circulation and patron count of 3312. EBook checkout was 483 and computer usage was 537 hours. Unfinished business: -Following a discussion, it was decided to keep paying insurance on the Scan Pro microfilm machine. With an eye for the future to replace in 2022. -Jody reported that she has visited with the school librarians about the public library being there to assist the students also. -The Library budget has been finalized for 2018, with salaries to be looked at in January 2018. -Jody also reported that the SD State Library is currently looking at a system for counting wifi usage being made available to local libraries. She will hold off doing more research on wifi usage/popup internet agreement screens until she knows what the SD state Library offers.

New Business: -A brief report was given by Jody on her attendance at the SD State Library conference. She attended 8 different sessions ranging from community engagement, marketing, future planning and young adult reads. There were 4 keynote speakers this year, but no keynote author speakers. Tammy and Shawna earned certification as library staff and Jody earned certification as library director through the SD State Library. -A discussion was held on the Summer Showcase Event-Performers Day in Brookings on November 3rd. A motion was made by Dusty, 2nd by Diane and approved by all to have Jody attend this Performers Day. -The county offices and library are already closed on November 23 and 24. It was approved for the Library to also be closed on Saturday November 25th. -We have a project skill work experience person (Mariah) until possibly 9-30-18. -A discussion was held on how to handle old uncashed checks from the library fines fund. Karen will talk to the state auditor as to the procedure we are to follow.

Upcoming October events: 4th: Movie & Munchies “Victoria” 12:30 pm 10th: Tech Tuesday – call for appointment 432-6543 10th: Brain Builders 3:30 – 4:30 pm for ages 6-12 11th: Movie & Munchies “Victoria” 12:30 pm 18th: Reading Adventures 10:00 am for up to age 6 18th: Movie & Munchies “Victoria” 12:30 pm 24th: Tech Tuesday – call for appointment 432-6543 25th: Movie & Munchies “Victoria” 12:30 pm November 2017 2nd – 9th – 16th: Reading Rodeo storytime 5:30 – 6:15 pm for ages 4-7

Next Meeting: November 9, 2017 at 4:15 pm

With no further business Karen made the motion to adjourn the meeting with a 2nd from Diane and approval by all.

 

————————————————————————————-                                                 Minutes for the Grant County Public Library Board of Trustees

Thursday, September 14, 2017  4:15 pm

President Clarice Robertson called the meeting to order with Karen and Jeanne absent.    A motion was made by Dusty, 2nd by Diane and approved by all to accept the August meeting minutes as read.  Dusty reported briefly on her attendance at the Vietnam war film preview and discussion held on September 7th. The financial reports for August 2017 were reviewed and a motion was made by Cheryl, 2nd by Dusty and approved by all to accept.

The Librarian’s report for August was 4218 total circulation and patron count of 3440.  EBook checkout was 544 and computer usage was 616 hours.

Unfinished business:

New Business:

  • Another successful book sale was held with just over $500 taken in on donations
  • Jody then gave a report on her attendance at the American Rural and Small Libraries Conference. She attended 5 author talks and 8 sessions on various subjects:  online presence, policy makeovers, elevating your staff, merchandising displays, breakout programming, seed library, top notch service and small libraries creating smart spaces.  There were also over 40 library vendor booths .
  • Shawn from SD State Library will be visiting our library on September 19th at 10:00 am
  • The Friends group will be meeting tonight and discussing a homecoming parade entry, treat street and another author visit/talk
  • Jody also reported that in the next month she hopes to make contact with school librarians and counselors to discuss what is available at our library and SD State Library. She also wants to meet with local auto mechanics to let them know about Chilton being available on the SD State library website for free.

 

Upcoming September events:

12th:  Tech Tuesday – call for appointment 432-6543

12th:  Jr. Makers 3:30 – 4:30 – back to Legos

14th:  Friends of Library meeting 7:00 pm

20th:  Reading Adventures for ages up to 6, 10:00 am

20th:  Movie & Munchies 12:30 pm

26th:  Tech Tuesday – call for appointment 432-6543

27th:  Movie & Munchies 12:30 pm

27-28-29 Jody gone to SDLC conference

October 4th:  Movie 12:30 pm

Next Meeting:  October 5, 2017 at 4;15 pm

With no further business Cheryl made the motion to adjourn the meeting with a 2nd from Dusty and approval by all.

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      Minutes for the Grant County Public Library Board of Trustees

Thursday, August 3, 2017  4:15 pm

President Clarice Robertson called the meeting to order with Karen absent.    A motion was made by Cheryl, 2nd by Diane and approved by all to accept the July meeting minutes as read.   Jody shared some comments from the Summer Reading Program survey she had parents complete. The financial reports for July 2017 were reviewed and a motion was made by Jeanne, 2nd by Dusty and approved by all to accept.

The Librarian’s report for June was 4845 total circulation and patron count of 3757.  EBook checkout was 616 and computer usage was 522 hours.  A motion was made by Dusty and 2nd by Diane to accept the Librarian’s report.

Unfinished business:

  • Jody gave a short report on the Milbank SRP. We had 130 kids sign up with 100 that participated.  A total of 2,300 hours were read.-
  • Janelle also had prepared a report for the Big Stone Branch SRP. She had 20 children registered and participating.  A total of 217 hours were read.

 

New Business:

  • Jody talked about upcoming fall programming: movies, reading programs, tech Tuesdays and the book sale
  • A discussion was held on the library obtaining an umbrella license through the Motion Picture Licensing Corporation due to our movie days. A motion was made by Cheryl to obtain this license and 2nd by Jeanne and approved by all.
  • Jody talked to the Board about obtaining software/hardware with the ability to track our wifi usage as well as utilizing a flash screen for our internet agreement option.
  • The resignation of a Library Assistant was discussed and it was the Boards opinion that the few hours that this individual was working per week is to be absorbed into the other Library Assistant positions.
  • In May Jody worked with the Teach SD program out of SDSU and at that time submitted invoices for grant money for technology related items (paid for out of fines fund). The reimbursement check arrived in July.  A motion was made by Dusty, 2nd by Diane and approved by all to accept this reimbursement check into the finds fund.  Jody will send a Thank you to SDSU.

 

  • Upcoming August events:
  • 2nd:  American Girls on the Prairie 1:30 – 4 pm, sign up required
  • 3rd:  Board of Trustee meeting 4:15 pm
  • 8th:  Tech Tuesday – call 432-6543 for appointment
  • 21st:  Books sale begins – thru September 9th
  • 22nd:  Tech Tuesday – call 432-6543 for appointment
  • September 4th – closed
  • September 5-9 Jody gone for ARSL conference

 

Next Meeting:  September 14, 2017 at 4;15 pm

 

With no further business Diane made the motion to adjourn the meeting with a 2nd from Dusty and approval by all.

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Minutes for the Grant County Public Library Board of Trustees Thursday, July 6, 2017 4:15 pm President Clarice Robertson called the meeting to order with all members present.    A motion was made by Cheryl, 2nd by Diane and approved by all to accept the June meeting minutes as read.   The financial reports for June 2017 were reviewed and a motion was made by Dusty, 2nd by Jeanne and approved by all to accept.  The Librarian’s report for June was 5378 total checkout circulation and patron count of 3995.  EBook checkout was 523 and computer usage was 534 hours.  A motion was made by Karen and 2nd by Dusty to accept the Librarian’s report. Unfinished business:The budget process is underway and Jody shared changes to the 2018 budget from 2017 budgetNew Business:The Library has a new high school volunteer – Rebecca Loehrer.Jody then shared bookmarks and brochures from the SD State Library that contained information from the 2015 annual reports that each SD library completes.Upcoming July events:11th:  Tech Tuesday – call 432-6543 for appointment12th:  Summer Reading program (PreK – 5th)- Earth Day – 2:0012th:  Teen Summer Reading Program after Hours finale 7:00 to 10:00 pm17th: OST visit with activities19th:  Summer Reading Program (PreK – 5th)- Obstacles and Awards – 2:0025th:  Tech Tuesday – call 432-6543 for appointment Next meeting:  August 3, 2017 at 4:15 pm With no further business Cheryl  made the motion to adjourn the meeting with a 2nd from Jeanne and approval by all.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, June 8, 2017 4:15 pm

President Clarice Robertson called the meeting to order with Cheryl and Karen absent.    A motion was made by Dusty, 2nd by Diane and approved by all to accept the May meeting minutes as read.   As to correspondence – Jody shared a thank you note from Karen Dockter a volunteer at Big Stone City Branch Library.  The financial reports for May 2017 were reviewed and a motion was made by Jeanne, 2nd by Dusty and approved by all to accept.

The Librarian’s report for May was 4928 total checkout circulation and patron count of 3407.  EBook checkout was 550 and computer usage was 493 hours.

Unfinished business:

-The Summer Reading Program was discussed and Jody talked about the programming on Wednesdays.  Also, a reminder that we are offering Tech Tuesday the 2nd and 4th of each month through the summer due to help from Teach SD.

New Business:

-Jody mentioned that the 2018 budget process has begun and if the Board has any suggestions to please bring them to her.

  •  Upcoming June events:
  • 13th:  Tech Tuesday - call 432-6543 for appointment
  • 14th:  Summer Reading Program (PreK – 5th)- Construction – 2:00
  • 14th:  Teen Summer Reading Program – crafting with books 3:30 pm
  • 21st:  Summer Reading Program ( PreK – 5th)- Building – 2:00
  • 21st: Teen Summer Reading Program – Tenzi Dice Game 3:30 pm
  • 27th:  Tech Tuesday – call 432-6543 for appointment
  • 28th:  Summer Reading Program (PreK – 5th)- Building is a Maze – 2:00
  • 28th:  Teen Summer Reading Program – Bean Bag Tourney at 3:30 pm
  • July 2017
  • 4th:  Closed

  Next meeting:  July 6, 2017 at 4:15 pm

With no further business Diane made the motion to adjourn the meeting with a 2nd from Jeanne and approval by all.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, May 4, 2017 4:15 pm

President Clarice Robertson called the meeting to order with Jeanne absent.    A motion was made by Diane, 2nd by Cheryl and approved by all to accept the April meeting minutes as read.   As to correspondence – Jody  shared a thank you note and donation from the Community Bible Study Group that has been using the community room.  The financial reports for April 2017 were reviewed and a motion was made by Dusty, 2nd by Karen and approved by all to accept.

The Librarian’s report for April was 3634 total checkout circulation and patron count of 3224.  EBook checkout was 450 and computer usage was 480 hours.

Unfinished business:

-National Library Week celebration was a success with the door prizes winners especially happy with the donated gift certificates they received.

-National Volunteer Week was celebrated with a luncheon and small gift given to our Library volunteers.  Thank you to Anne Zastrow for preparing the lunch, it was thoroughly enjoyed.

-The Midco contact for Big Stone City Branch Library internet has been renewed.

New Business:

-Jody reported that the Summer Reading Program donations and preparations are well underway.  The community has been really supportive for the program with their donations and it is greatly appreciated.

-The new style of library cards have been well received.

  • Upcoming May events:
  • -9th Tech Tuesday
  • -22nd – One Book SD 6:30
  • -23rd – Tech Tuesday (all summer with 4-H children help)
  • 24th – 31st:  promote sign up for Summer Reading Program
  • 29th – Closed
  • June 7th – first Summer Reading Program session

  Next meeting:  June 8, 2017 at 4:15 pm

With no further business Cheryl made the motion to adjourn the meeting with a 2nd from Dusty and approval by all.

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Minutes for the Grant County Public Library Board of Trustees Thursday, April 6, 2017 4:15 pm
Vice President Diane Pillatzke called the meeting to order with Clarice absent. A motion was made by Jeanne, 2nd by Cheryl and approved by all to accept the March meeting minutes as read. As to public comment – Jody noted that the Breakfast with the Bunny program has filled quickly and we have turned many to the Big Stone Branch Library program. So in 2018 we will offer 2 sessions so we can accommodate more children. The financial reports for March 2017 were reviewed and a motion was made by Dusty, 2nd by Karen and approved by all to accept.

The Librarian’s report for March was 4420 total checkout circulation and patron count of 3264. EBook checkout was 478 and computer usage was 549 hours. Unfinished business: -Jody gave a report on the Learning Express Library workshop she and Tammy attended on Tuesday. They will be sharing with the staff and putting articles in the paper to highlight what is available to our patrons. -Jody then reported on the 2017 travel/conference budget and how attending the ARSL conference in Utah would fit in. A discussion then followed and Karen made a motion for Jody to attend the ARSL conference in Utah in September with a 2nd by Cheryl and approval by all.

New Business: -National Library Week will be celebrated next week (April 9-15) with donated door prizes, special displays and activity sheets to complete. -National volunteer week was then discussed and will be celebrated April 23-29. The Board approved using petty cash for small gifts and a luncheon at the library. -Jody asked about the possibility of getting a debit card for the petty cash fund as not all places except checks anymore. Karen stated that debit cards can cause issues and therefore Jody is to use the credit card she has through the county. -The summer reading program and school tours are coming up fast. Several preschool and K classes are scheduled for tours and the business community is wonderful in supporting the SRP with donations. -Jody then shared the annual Library’s statistics report which has been completed and filed with the State Library. Next the Board was able to view a new feature from the report which allowed her to produce a brochure with some of the Grant County Library information from 2016 in a nice format. She will also be sharing this brochure with the County Commissioners at their next meeting. – Jody is working with Karen on a new contract for Midco for the internet service at the Big Stone Branch Library.

Upcoming April events: – Historical properties of SD display (Friends Group) all month 5th: When calls the heart 12:30 pm 5th: Adult coloring 5:30 – 7:00 pm 6th: Board of Trustees meeting 4:15 pm 8th: Breakfast with the Bunny for ages 3-7 at 10:30 am – must register April 9 – 15 National Library Week 11th: Tech Tuesday, call for appointment 432-6543-even help with Ancestry.com 11th: Junior Makers 3:30 pm for ages 6-12 12th: When calls the heart 12:30 pm 12th: Adult Coloring 5:30 – 7:00 pm 19th: Reading Adventures 10:00 am for ages up to 6 19th: When calls the heart 12:30 pm 19th: Adult Coloring 5:30 – 7:00 pm April 23 – 29 Money Smart Week
25th: Tech Tuesday, call 432-6543 for appointment 25th: Arlo Levison presentation at 6:30 – Historical Buildings of Grant County 26th: When calls the heart 12:30 pm 26th: Adult Coloring 5:30 – 7:00 pm

Next meeting: May 4, 2017 at 4:15 pm

With no further business Dusty made the motion to adjourn the meeting with a 2nd from Cheryl and approval by all.

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Minutes for the Grant County Public Library Board of Trustees Thursday, March 9, 2017 4:15 pm
President Clarice Robertston called the meeting to order with Karen absent. A motion was made by Cheryl, 2nd by Diane and approved by all to accept the February meeting minutes as read. The financial reports for February 2017 were reviewed and a motion was made by Dusty, 2nd by Jeanne and approved by all to accept.

The Librarian’s report for February was 3274 total checkout circulation and patron count of 2821. EBook checkout was 497 and computer usage was 400 hours. Unfinished business: -A discussion was held on the insurance on the Scan Pro microfilm reader. Jody talked with Cole from Active Data Systems about our insurance coverage and typical repair bills. The Board had a couple of other unanswered questions so we will revisit this in the future. Our insurance on the Scan Pro does not come up for renewal until December.

New Business: -After discussing a workshop available in Sioux Falls on April 4th on Learning Express Library, a motion was made by Diane, 2nd by Cheryl and approved by all to allow up to two people to attend this workshop on April 4th. -The 2017 SD Library Conference will be held in Chamberlain on September 27-28-29. A motion was made by Diane, 2nd by Jeanne and approved by all for Jody to attend this SD Library Conference. -A discussion was then held on the American Rural and Small Libraries conference in St. George, Utah on September 6-7-8-9. Jody was able to attend the 2016 conference held in Fargo, ND and was very impressed. The Board would like Jody to look into difference options concerning attending this conference in Utah and report back. -The Friends of the Library are bringing in a traveling exhibit from the SD Historical Society: SD Historical Properties from March 13th to May 13th and will be hosting Arlo Levison on April 25th at 6:30 for a presentation on Grant County Historical Buildings. -Jody then gave a report on the recent genealogy workshop held on March 6th. Virginia Hanson from the SD State Archives gave the presentation and then individual problems were addressed. It was noted that while the information presented was great the session went a lot longer than initially anticipated.

Upcoming March events: —entire month of March – Adult Reading Program “Exercise your Mind” (ends April 8th) 9th: Library Trustee Board Meeting 4:15 pm 14th: Tech Tuesday – call for appointment 432-6543 14th: Junior Makers (ages 6-12)3:30 pm 15th: Reading Adventures (ages up to 6) 10:00 am 15th: When calls the heart 12:30 PM 15th: Adult Coloring 5:30 – 7:00 22nd: When calls the heart 12:30 PM 22nd: Adult Coloring 5:30 – 7:00 23rd: Author Talk (Holli Seehafer) 6:30 pm (Friends co-host) 28th: Tech Tuesday – call for appointment 432-6543 29th: When calls the heart 12:30 PM 29th: Adult Coloring 5:30 – 7:00

April: 5th: When calls the heart 12:30 pm 5th: Adult Coloring 5:30 – 7 8th: Breakfast with the Bunny

Next meeting: April 6, 2017 at 4:15 pm

With no further business Jeanne made the motion to adjourn the meeting with a 2nd from Diane and approval for adjournment by all.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, February 9, 2017 4:15 pm

President Clarice Robertston called the meeting to order with Jeanne and Dusty absent.    A motion was made by Cheryl, 2nd by Diane and approved by all to accept the January meeting minutes as read.   The financial reports for January 2017 and petty cash totals for 2016 were reviewed and a motion was made by Diane, 2nd by Karen and approved by all to accept.

The Librarian’s report for January  was 3461 total checkout circulation and patron count of 2803.  EBook checkout was 494 and computer usage was 405 hours.

Unfinished business:

After visiting with the Experienced Works supervisor it was decided at this time to not place this worker at the Library.

The Summer Reading Program workshop (Jumpstart) will be attended by Shawna and Ann in Watertown on February 24th.

The CRP training on February 6th was attended by 7 library employees.  Jody will look into getting an AED and CRP mouth masks for the library.

New Business:

A discussion on the insurance for our ScanPro microfilm reader did not result in any decision.  Jody will call the Scan Pro company to gather repair cost information.

The Friends group met recently on Feb. 2nd and is looking into co-hosting local author Holli Seehafer and also sponsoring an exhibit from the SD Historical Society (March/April)

It was noted that Library Institute training will be June 4-9 this year.  A motion was made by Cheryl, 2nd by Diane and approved by all to authorize Shawna and Tammy to attend their 2nd year.

An employee update was needed and Diane made the motion to move into executive session, 2nd by Cheryl and approved by all.

  •  Upcoming February events:
  • —–visit the Bill of Rights exhibit thru February 28th
  • 13th:  Library will open at 12:30 due to spring cleaning
  • 14th:  Tech Tuesday call for appointment 432-6543
  • 14th:  Junior Makers 3:30 pm
  • 15th:  Reading Adventures 10:00 am
  • 15th:  Adult coloring 5:30 – 7
  • 20th:  CLOSED
  • 22nd:  When calls the heart 12:30 pm
  • 22nd Adult Coloring 5:30 – 7
  • 23rd: Read to me party 5:30 pm
  • Feb 27th thru April 7th:  Adult Reading Program “Exercise your Mind”
  • 28th:  Tech Tuesday call for appointment 432-6543
  • March 2017
  • 1st:  When calls the heart 12:30 PM
  • 1ST:  Adult Coloring 5:30 – 7
  • 6th:  Genealogy workshop
  • 8th: When calls the heart  12:30 pm
  • 8th: Adult Coloring 5:30 -7

  Next meeting:  March 9, 2017 at 4:15 pm

With no further business Cheryl made the motion to adjourn the meeting with a 2nd from Karen and approval for adjournment by all.

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Minutes for the Grant County Public Library Board of Trustees Thursday, January 5, 2017 4:15 pm

President Clarice Robertston called the meeting to order with Karen Layher absent. An official welcome was extended to the new board member Jeanne Tietjen. A motion was made by Diane, 2nd by Cheryl and approved by all to accept the December meeting minutes as read. Correspondence: Christmas card was sent to library staff from patron thanking staff for being so kind and helpful. The financial reports for December were reviewed and a motion was made by Jeanne, 2nd by Diane and approved by all to accept.

The Librarian’s report for December was 3293 total checkout circulation and patron count of 2715. EBook checkout was 451 and computer usage was 400 hours. Unfinished business: A motion was made by Dusty and 2nd by Jeanne and approved by all to offer Anne Zastrow the Library Assistant position pending approval by the commissioners. Her start date will be January 9, 2017.

New Business: A motion to amend the original posted agenda for new business at this January meeting to include renewal of trustee positions was made by Dusty, 2nd by Cheryl and approved by all. Following a discussion about a ½ day library closure in February to allow for heavy duty cleaning (all library workers) a motion was made by Cheryl, 2nd by Diane and approved by all to allow the ½ day closure. Jody then discussed the phone call from Experience Works and the interview she has with a potential experience works worker for the Library. Jody also then mentioned the Bill of Rights display that she applied for and received from the National Archives. The display will be up until February 28th and features not only the display but library books and puzzles. After a discussion of the 2017 summer reading program a motion was made by Jeanne, 2nd by Dusty and approved by all for 2 library workers to attend a workshop possibly February24th in Watertown or March 6th in Aberdeen. As the trustee positions for Karen Layher and Cheryl Conrad need to be renewed, a motion was made by Diane and 2nd by Dusty and approved by all to renew our Commissioner Representative Karen Layher for one year –until January 2018 and Board member Cheryl Conrad for 3 years until January 2020. Their names will be forwarded to the commissioners for approval.

Upcoming January events: 10th: Tech Tuesday – call for appointment 432-6543 10th: Jr. Makers – ages 6-12, 3:30 pm 11th: Afternoon with the families of Coal Valley 12:30 pm 11th: Adult Coloring 5:30 – 7:00 pm visit with us at the Farm & Home Show January 13-14 16th: closed 18th: Reading Adventures for up to age 6 at 10: 30 am 18th: Afternoon with the families of Coal Valley 12:30 pm 18th: Adult Coloring 5:30 – 7:00 pm 24th: Tech Tuesday – call for appointment 432-6543 25th: Afternoon with the families of Coal Valley 12:30 pm 25th: Adult Coloring 5:30 – 7:00 pm February 2017 1st: Afternoon with the families of Coal Valley 12:30 pm 1st: Adult Coloring 5:30 – 7:00 pm 2nd: Friends of Library meeting 7:00 pm
8th: Afternoon with the families of Coal Valley 12:30 pm 8th: Adult Coloring 5:30 – 7:00 pm

Next meeting: February 9, 2017 at 4:15 pm

With no further business Cheryl made the motion to adjourn the meeting with a 2nd from Jeanne and approval for adjournment by all.

 

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Minutes for the Grant County Public Library Board of Trustees Thursday, December 8, 2016 5:00 pm

President Clarice Robertston called the meeting to order with all members present. A motion was made by Diane, 2nd by Cheryl and approved by all to accept the November meeting minutes as read. Public: Janelle Kelly invited the Board to the Big Stone city Library Christmas Open House on December 17th from 9 – 1. The financial reports for November were reviewed and a motion was made by Marge, 2nd by Karen and approved by all to accept.

The Librarian’s report for October was 3544 total checkout circulation and patron count of 3179. EBook checkout was 459 and computer usage was 419 hours.
Unfinished business: -The metal covers for the planters are on and finished. They look good and match the new roof color. -the shelves for the J nonfiction have been ordered but will take apx 6 weeks to arrive.

New Business: – A motion was made by Marge, 2nd by Dusty and approved by all to accept the reduced hours for one Library Assistant and the hiring of one additional new Library Assistant. It was also noted during this discussion that the Library Page position will not be filled at this time. – Marge Bohn is retiring from the Board of Trustees as of December 31, 2016. We are grateful for her service all these years and she will be missed as a Board Member. – Upcoming December events: 7th: Afternoon tea with Downton Abbey 12:30 pm 7th: Adult Coloring 5:30 – 7:00 pm 13th: Tech Tuesday – call for appointment 432-6543 13th: Jr Makers for ages 6-12 at 3:30 pm 14th: Afternoon tea with Downton Abbey 12:30 pm 21st: Reading Adventures for ages up to 6 at 10:30 am 21st: Afternoon tea with Downton Abbey 12:30 pm – final episode 21st: Adult Coloring 5:30 – 7:00 pm 23rd: Close at noon 24-25-26 closed “Merry Christmas” 28th: winter vacation fun day with assistance from “Friends Group”

Next meeting: Thursday, January 5, 2017 at 4:15 pm

With no further business Cheryl made the motion to adjourn the meeting with a 2nd from Diane and approval for adjournment by all. A Christmas gathering was then enjoyed by the Board, Library Staff, Volunteers and Friends of the Library.

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Minutes for the Grant County Public Library Board of Trustees Thursday, November 3, 2016 4:15 pm

President Clarice Robertston called the meeting to order with Karen absent. A motion was made by Diane, 2nd by Dusty and approved by all to accept the October meeting minutes as read. The financial reports for October were reviewed and a motion was made by Marge, 2nd by Cheryl and approved by all to accept.

The Librarian’s report for October was 3928 total checkout circulation and patron count of 3190. EBook checkout was 453 and computer usage was 508 hours.
Unfinished business: -The metal covering for the planters is scheduled yet for 2016 but as yet has not been started. -The Commisioners approved Jeannie Tietjen as a new Board member effective 1-1-2017.

New Business: -With the repainting of the roof our windows ended up being spattered with paint and hard water spots so we hired a window washer. A discussion ensued as to hiring a window washer for the outside windows for 2017 and finding the funds in our already set 2017 budget. A motion was made by Marge and 2nd by Cheryl and approved by all to see if this is possible and have the exterior windows done maybe 3x (spring-summer-fall). -Jody gave a report on the American Rural and Small Libraries conference she just attended in Fargo. She was able to attend 10 educational sessions ranging from marketing, library burnout, computer technology, handling conflicts both with patrons and staff, graphic design and more. Five authors were keynote speakers and a large assortment of vendors were available and she was even able to bring home some free books for the library. Great organization and great conference. -Discussion was then held on December library hours. A motion was made by Dusty and 2nd by Diane and approved by all to close the library on December 24th and 31st. -The next meeting date will also be our Staff/Board/Volunteer Christmas gathering. So we will not meet until 5:00 and close the Library that evening at 6:00 pm.

Upcoming November events: – November 1st: Robert Halbrook will present Minnesota Spirits 7:00 pm – 2nd: Afternoon Tea with Downton Abbey 12:30 pm -2nd: Adult Coloring 5:30 -7:00 pm -3rd: Storytime for ages 4-7 at 5:30 pm -3rd: Friends of Library meeting 7:00 pm -8th: Tech Tuesday – please call for appointment 432-6543 -8th: Junior Makers 3:30 pm -9th: Afternoon Tea with Downton Abbey 12:30 pm -10th: Storytime for ages 4-7 at 5:30 pm -11th: closed for Veterans Day -14th: Jerry Barlow, Celtic Fingerstyle Guitar 7:00 pm with Friends Group -16th: Reading Adventures 10:00 am -16th: Afternoon Tea with Downton Abbey 12:30 pm -16th: Adult Coloring 5:30 – 7:00 pm -17th: Storytime for ages 4-7 at 5:30 pm -22nd: Tech Tuesday – please call for appointment 432-6543 -23rd: Afternoon Tea with Downton Abbey 12:30 pm -24th-25th-26th: Closed for Thanksgiving -30th: – Afternoon Tea with Downton Abbey 12:30 pm

Next meeting: Thursday, December 8th at 5:00 pm

With no further business Cheryl made the motion to adjourn the meeting with a 2nd from Marge and approval for adjournment by all.

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Minutes for the Grant County Public Library Board of Trustees Wednesday, October 5, 2016 4:15 pm

President Clarice Robertston called the meeting to order with all Board members present. A motion was made by Marge, 2nd by Dusty and approved by all to accept the September meeting minutes as read. We welcomed Jeanne Tietjen as a guest at this meeting. The financial reports for September were reviewed and a motion was made by Cheryl, 2nd by Diane and approved by all to accept.

The Librarian’s report for September was 4004 total checkout circulation and patron count of 3490. EBook checkout was 395 and computer usage was 495 hours.
Unfinished business: A new board member candidate Jeanne Tietjen was called and is willing to accept the position effective January 1, 2017. Karen Layher will submit her name to the County Commissioner’s for approval.

New Business: The metal roof cleaning and painting began the week of September 19th and just finished up. The Board gave Jody permission to have a professional window cleaner in to clean the paint specks and water stains off the exterior windows. The Library and the Friends of the Library teamed up and had a homecoming parade entry. Thank you Karen and Jim Davis for providing the float entity. Thanks also to Marty Buttke for pulling our entry with his personal golf cart. Jody then gave a report of the SDLA conference she attended. One of the sessions was on safety and Jody’s next staff meeting will go over fire, tornado and other safety measures.

Upcoming October events: – -5th: Afternoon tea with Downton Abbey 12:30 pm – 5th: Adult Coloring 5:30 pm – 6th: once a month delivery of books to those preschools that have signed up – 10th: Library closed – 11th: Tech Tuesday – 11th: Junior Makers 3:30 – 12th: Afternoon tea with Downton Abbey 12:30 pm – 19th: Reading Adventures 10:00 – 19th: Afternoon tea with Downton Abbey 12:30 pm – 20th: Reading at tot’s school 9:30 am – 25th: – Tech Tuesday – 26th: Downton Abbey 12:30 pm -27th: Shawna will be reading at schools for Read for the Record Day – 31st: Friends group helping with treat street – November 1st: Robert Halbrook will present Minnesota Spirits 7:00 pm – October 26-29th: Jody will be attending ARSL conference in Fargo

Next meeting: Thursday, November 3, 2016 at 4:15 pm

With no further business Marge made the motion to adjourn the meeting with a 2nd from Dusty and approval for adjournment by all.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, September 8, 2016 4:15 pm

President Clarice Robertston called the meeting to order with Cheryl absent.  A motion was made by Karen, 2nd by Diane and approved by all to accept the August meeting minutes as read.  Clarice shared a Thank you note from Cheryl Conrad. The financial reports for August were reviewed and a motion was made by Marge, 2nd by Diane and approved by all to accept.

The Librarian’s report for August was 4359 total checkout circulation and patron count of 3482.  EBook checkout was 436 and computer usage was 618 hours.

Unfinished business:

Jody has been in contact with Sarah Erickson and Marea Dashiell about the outreach library in the LaBolt Mini Mall.  After some discussion a motion was made by Dusty for the 2017 budget year to allocate per month $20 for internet and $25 for rent.  Marge then 2nd the motion and it was approved by all.

A list of names for new Board members were brought forth with 3 names being selected for contact.  Jody will make the calls and invite the candidate to a meeting so we can than give the name to the Commissioners for approval.

New Business:

Karen explained that Otter Tail Power still has some work to do on our underground to the library.  The repair to the lawn and employee parking lot is on the to-do list and work is planned for this fall yet.

As all county offices are closed Thursday and Friday, November 24 and 25, for Thanksgiving a discussion was held on the possibility of the library being closed on Saturday the 26th.  A motion was made by Dusty to allow the closure.  Diane then 2nd the motion and it was approved by all.

  • Upcoming September events:
  • - book sale ends September 10th
  • -  8th:  begins the once a month delivery of books to those preschools that have signed up
  • - 12th:  Friends of Library meeting 7:00 pm
  • - 13th: Tech Tuesday
  • - 13th:  Junior Makers 3:30
  • - 21st:  Reading Adventures 10:00
  • - 21st:  Afternoon  tea with Downton Abbey 12:30 p
  • - 27th: – Tech Tuesday
  • - 28th:  Downton Abbey 12:30 pm
  • - 29th:  Homecoming parade with Friends of Library entry
  • - Sept. 25 thru October 1st :  Banned Books Week
  • - September 28 – September 30th Jody will be attending SDLA conference

Next meeting:  Wednesday, October 5, 2016 at 4:15 pm

With no further business Marge made the motion to adjourn the meeting with a 2nd from Dusty and approval for adjournment by all.

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Minutes for the Grant County Public Library Board of Trustees Thursday, August 11, 2016 4:15 pm
President Clarice Robertston called the meeting to order with Karen and Cheryl absent. A motion was made by Diane, 2nd by Marge and approved by all to accept the July meeting minutes as read. Jody shared a Thank you note from the 4-H group that made fishing rods in our community room. Also condolences are extended to Cheryl and her family in the loss of her husband. The financial reports for July were reviewed and a motion was made by Marge, 2nd by Dusty and approved by all to accept.
The Librarian’s report for July was 4109 total checkout circulation and patron count of 3805. EBook checkout was 417 and computer usage was 542 hours.
Unfinished business: The Friends group had a game and gave away books at the July 14th Park Carnival and it was well received due to the wonderful efforts of the group. As the Library Director has left phone messages and has yet to receive a response, a letter from the Board will be drafted to Sarah Erickson concerning our upcoming 2017 budget and the LaBolt Outreach Library.
New Business: Reports were given on the Summer Reading Program for Milbank and Big Stone with a short note about Strandberg. A reminder to bring names for consideration for a new Board member to the September meeting. Teresa and Pat are attending Branch Out (continuing education) in Sioux Falls today.
Upcoming August events: -book sale from August 15th –September 10th Milbank School starts August 24th – September again will have Downton Abbey, Reading Adventures, etc.
Next meeting: September 8, 2016 at 4:15 pm
With no further business Dusty made the motion to adjourn the meeting with a 2nd from Diane and approval for adjournment by all.

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Minutes for the Grant County Public Library Board of Trustees Thursday, July 7, 2016 4:15 pm
President Clarice Robertston called the meeting to order with all members present. A motion was made by Marge, 2nd by Dusty and approved by all to accept the June meeting minutes as read. The financial reports for June were reviewed and a motion was made by Cheryl, 2nd by Diane and approved by all to accept.
The Librarian’s report for June was 5277 total checkout circulation and patron count of 3700. EBook checkout was 389 and computer usage was 462 hours.
Unfinished business: As the 2017 budget process is ongoing, there was a discussion as to any upcoming projects or budget changes for the upcoming year. No successful contact has yet been made regarding the renegotiations for the LaBolt Outreach library.
New Business: An update on upcoming Friends of Library activities was discussed. A book walk will be held in conjunction with the July 14th park carnival. A possible homecoming parade entry and participation in Treat Street is on the books. On November 14th they will co-host Jerry Barlow a Celtic finger style guitarist.
Upcoming July events: -July 13th SRP Indiana Bones and awards/pizza party for PreK – 5th -July 20th SRP after hours party for 6-7-8th Milbank School starts August 24th
– September again will have Downton Abbey, Reading Adventures, etc. -coming up November 1st Robert Halbrook – Spirits of Minnesota
Next meeting: August 11, 2016 at 4:15 pm
With no further business Dusty made the motion to adjourn the meeting with a 2nd from Diane and approval for adjournment by all.

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Minutes for the Grant County Public Library Board of Trustees Thursday, June 9, 2016, 4:15 pm
President Clarice Robertston called the meeting to order with all members present. A motion was made by Diane, 2nd by Cheryl and approved by all to accept the May meeting minutes as read. The financial reports for May were reviewed and a motion was made by Marge, 2nd by Dusty and approved by all to accept.
The Librarian’s report for May was 3748 total checkout circulation and patron count of 2821. EBook checkout was 401 and computer usage was 430 hours.
Unfinished business: As Marge Bohn will be resigning from the Board at the end of 2016, the Board members were asked to bring some names to the next meeting.
New Business: Karen made the motion to approve Jody attending the SDLA conference in Watertown September 28-30th, 2nd by Cheryl and approved by all. Various library organizations were then discussed as to what is available and to what Grant County Library belongs. Currently GCPL is a member of SDLA, ALA and PLA. Jody has in the past been a personal member of Mountain Plains Library Association and has also done some research on The Association for Rural & Small Libraries. A motion was made by Marge and 2nd by Diane to approve membership for one year in the ARSL and for Jody to attend the upcoming ARSL conference in Fargo on October 27-29th which was then approved by all. When a book is damaged or lost and the patron must pay for a replacement there are also processing fees involved with the cost. The dollar amounts of the processing fees were discussed as they have not changed in about 15 years. A motion was made by Karen 2nd by Dusty and approved by all to increase only the processing fees for Board books and paperback books from $.50 to $1.00. The 2017 budget was then discussed. The possibility of some new shelving in the young adult area to house nonfiction juvenile books was brought up by Jody and it was suggested to maybe use the remaining Stan Heath memorial fund. Also, as the LaBolt outreach library is now running on a little free library concept with no books coming and going from the GCPL the agreement regarding the rent and internet that we currently pay needs to be renegotiated. The idea of a new style of library cards was also discussed and Jody will look into the various versions and prices available.
Upcoming June events: -June 8th: SRP Grades PreK-5 2:00 Yoga Program -June 15th: SRP Grades PreK-5 2:00 Zumba Program SRP Grades 6-7-8 3:00 Tenzi Dice Game -June 16th: Page Turners Book club “Letters never sent” book discussion –open to public 7:00 -June 22nd: SRP Grades PreK–5 2:00 Ignite fitness program -June 29th: SRP Grades PreK-5 2:00 local athletes program and movie at 3:15 SRP Grades 6-7-8 3:00 bean bag tournament -July 6th: SRP Grades PreK-5 2:00 Torch parade and Olympic games
Next meeting: July 7, 2016 at 4:15 pm
With no further business Clarice adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees Thursday, May 12, 2016, 4:15 pm
President Marge Bohn called the meeting to order with Karen absent. A motion was made by Clarice, 2nd by Dusty and approved by all to accept the April meeting minutes as read. A note to Jody was shared with the Board about the wonderful fun and diverse activities the library is offering the community. The financial reports for April were reviewed and a motion was made by Cheryl, 2nd by Diane and approved by all to accept.
The Librarian’s report for April was 3850 total checkout circulation and patron count of 3001. EBook checkout was 449 and computer usage was 423 hours.
Unfinished business: – Library Board of Trustees: As Marge had wanted to retire as of June 1st, Jody contacted 3 names suggested by the Board. All three candidates turned down the appointment, therefore Marge said she would remain on the Board until year end, but no longer wanted to retain the Presidency. A motion was made by Dusty to keep Marge on the Board until January 2017 and nominate Clarice as President. Cheryl 2nd the motion and the motion was approved by all. – The Library Page position has been filled by Mya Johanson and she began her duties on May 9th. – The new SD Share It Interlibrary Loan program meeting in Aberdeen on May 10th was attended by Jody and Tammy. The new system will be operational on July 1, 2016.
New Business: -The Summer Reading Program schedule was discussed. “On your mark, get set, Read…..” is the 2016 theme. Activities are planned June 8 – July 13th at 2:00 on Wednesdays for grades Pre k – 5th and July 20th from 7-10pm will be the teen finale party.
Upcoming May events: -several tours for preschools and 1st grade -May 2-14: coloring station for mother’s day -May 19th : Friends of Library meeting 7:00 pm -May 25th: Summer Reading sign up begins June 8th: First Summer Reading Program 2:00
Next meeting: June 9, 2016 at 4:15 pm
With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees
Thursday, April 7, 4:15 pm
President Marge Bohn called the meeting to order with Karen absent. A motion was made by Clarice, 2nd by Diane and approved by all to accept the March meeting minutes as read. The financial reports for March were reviewed and a motion was made by Cheryl, 2nd by Dusty and approved by all to accept.
The Librarian’s report for March was 4023 total checkout circulation and patron count of 3131. EBook checkout was 529 and computer usage was 441 hours.
Unfinished business:
-The Library Assistant position has been filled. Pat Rench is the new Library Assistant and has also been approved by the commissioners
– Names for a Board position were brought fourth due to Marge retiring as of June 1st. It was decided to extend an invitation to Marlee Hunt to join the board. Jody will make the phone call and if Marlee accepts, Marge will write a letter to the commissioners.
-The commissioners approved a Student Library Page position as long as the budget is maintained. Clarice made a motion and 2nd by Dusty and approved by all to advertise and hire for the position.
New Business:
-A discussion was held on the possibility of publishing delinquent accounts in the paper, like overdue taxes. It was decided that the current procedure of notices and letters was sufficient.
-There is interlibrary loan training on the new SD loan system in Aberdeen on May 11th. After a discussion a motion was made by Marge and 2nd by Clarice and approved by all to send 2 people to the training.
-Jody mentioned that the new copy machine has been installed and it is now easy to send emails directly from the copier (rather like a fax: only an email address, not a phone number). We are to keep track of this usage to see if it warrants a charge to the patron using this service.
-Jody also shared the completed 2015 Survey of SD Public Libraries with the Board.
April Upcoming events:
6th – last Afternoon tea with Downton Abbey 12:30
7th – Therapy Thursday (Adult Coloring) 5-7
7th – American Sniper Movie (Book to Movie – Adult Reading Program) 7:00 pm
12th – Tech Tuesday
12th – Lego Club 3:30 –
13th – Movie Day – Touched by an Angel
14th- Therapy Thursday (Adult Coloring) 5-7
20th – Reading Adventures for ages 6 and under 10:30
20th – Movie Day – Touched by an Angel
21st – Therapy Thursday (Adult Coloring) 5-7
26th – Tech Tuesday
26th- One Book SD – Some Luck – Discussion led by Gary Westgard
27th – Movie Day – Touched by an Angel
28th – Therapy Thursday (Adult Coloring) 5-7
National Library Week April 10-16
Money Smart Week April 24-30 – March 28th will be Lunch & Learn
Next meeting: May 12, 2016 at 4:15 pm
With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees
Thursday, March 3, 2016 4:15 pm
President Marge Bohn called the meeting to order with Dusty absent. A motion was made by Cheryl, 2nd by Clarice and approved by all to accept the February meeting minutes as read. The financial reports for February were reviewed and a motion was made by Karen, 2nd by Diane and approved by all to accept.
The Librarian’s report for February was 4585 total checkout circulation and patron count of 2911. EBook checkout was 550 and computer usage was 450 hours.
Unfinished business:
-The Library Assistant position was discussed with 3 good applicants selected to interview. Jody will do so next week and hire a new Library Assistant.
-Several names for the Board position that Marge will be retiring from on June 1st were brought fourth. After a discussion it was decided to review the names in April and make phone calls in April to the selected candidates.
-Our Open house was well received and Sheila Dailies’ piano students provided great entertainment after school.
-The February 11th Friends of the Library meeting went well with interested participants. They are looking at revising their bylaws a bit and want to know how and what they can do to promote the library.
New Business:
-A discussion was held on the possibility of once again having a Library Page position for the Library. It has been several years since the Library has a high school student in the position and Jody was hoping that by bringing this position back it may relieve some of the stress on our scheduled evening volunteers. A motion was made by Clarice and 2nd by Diane and approved by all to have Jody work with Karen and the commissioner’s to see if this position could be added yet in 2016 and still keep us on budget.
-A discussion was held on The Library Training Institute and the possibility of Shawna and Tammy attending the session on June 6-10. A motion was made by Cheryl and 2nd by Karen and approved by all for Shawna and Tammy to attend.
Upcoming events:
-Adult Reading Program runs from February 29th thru April 9th
-March 2rd 12:30 Downton Abbey Tea
-March 3rd Adult coloring 6-7: for adult reading program
-March 8th Tech Tuesday
-March 8th 3:30 – Lego Club
-March 9th 12:30 Downton Abbey tea
-March 10thth Friends of Library meeting 7:00 pm
-March 10th Adult coloring 6-7: for adult reading program
-March 16th 10:30 Reading Adventures
-March 16th 10:30 Downton Abbey tea
-March 17th Adult coloring 6-7: for adult reading program
-March 19th Spring Storytime/Breakfast with the Bunny 10:30
-March 22nd Tech Tuesday
-March 23rd 12:30 Downton Abbey Tea
-March 24th Adult coloring 6-7: for adult reading program
-March 30th 12:30 Downton Abbey tea
-March 31st Adult coloring 6-7: for adult reading program
-April 6th 12:30 Downton Abbey Tea – last one for until September
-April 7th Book to Movie – American Sniper 6:00: for adult reading program
Next meeting: April 7, 2016 at 4:15 pm
With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees
Thursday, February 4, 2016 4:15 pm
President Marge Bohn called the meeting to order with only Cheryl absent. A motion was made by Clarice, 2nd by Diane and approved by all to accept the January meeting minutes as read. The financial reports for January and year end 2015 were then reviewed and a motion was made by Dusty, 2nd by Karen and approved by all to accept.
The Librarian’s report for January was 4186 total checkout circulation and patron count of 2773. EBook checkout was 672 and computer usage was 460 hours.
Unfinished business:
-No one brought forward any names for the Board position that Marge will be retiring from. Marge suggested a retirement date for her of June 1, 2016.
-Our table at the Farm and Home show was again well received. It was suggested a couple of stand up write on arrow signs positioned by both the north and south door to the actual stage area were needed. The library actually has one and Jody will contact Connie at the Chamber.
New Business:
-A discussion was held on the LaBolt Outreach Library. Books are no longer circulated from the County library to and from LaBolt. LaBolt now utilizes a “Little Free Library” concept and the county library did provide them with several boxes of donated books. Also during the 2015 Summer Reading Program, the LaBolt participants came to Milbank for all our activity days but still turned in reading time to earn prizes at LaBolt. Therefore, for the 2016 Summer Reading Program all LaBolt participants are encouraged to again come to Milbank for all activities which would include turning in reading logs and earning prices from the County Library in Milbank. The Grant County Library is still providing Wifi on a cost share basis with LaBolt as well as a computer.
-Library Assistant, Lou Ann Kiemele has resigned and we will advertise for 2 weeks in the Review for this position.
-A discussion was held on the upcoming Friends of the Library meeting. Jody mentioned that we have had 2 rsvps about interest, but not being able to attend the Feb 11th meeting. Also, there have been some inquiries as to what the group is about.
-Plans for the Open House were discussed. Some Board members volunteered to provide cookies for the event. Jody is looking into having area piano student’s play for a couple of hours. With all the changes in the appearance and programming of the library over this last year, we wanted to welcome the community into see them.
Upcoming events:
-Feb 3rd 2:00 – 3:30 Super Bowl Game Day (school out at 1:30)
-Feb 3rd 12:30 Downton Abbey Tea
-Feb 9th Tech Tuesday
-Feb 9th 3:30 – Lego Club
-Feb 10th 12:30 Downton Abbey tea
-Feb 11th Friends of Library meeting 6:30
-Feb 15th closed
-Feb 17th 10:30 Reading Adventures
-Feb 17th 10:30 Downton Abbey tea
-Feb 18th Library Open House 2-6
-Feb 23rd Tech Tuesday
-Feb 23rd Read to Me party 5:30
-Feb 24th Downton Abbey tea
Next meeting: March 3, 2016 at 4:15 pm
With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees
Thursday, January 7, 2016 4:15 pm
President Marge Bohn called the meeting to order with Karen absent. A motion was made by Diane, 2nd by Cheryl and approved by all to accept the December meeting minutes as read. Public comment was discussed in regards to the new circulation desk – We have heard nothing but good comments and try to pass the word that this desk was possible due to memorial money from Stan Heath. The financial reports for December were then reviewed and a motion was made by Clarice, 2nd by Dusty and approved by all to accept.
The Librarian’s report for December was 3082 total checkout circulation and patron count of 2555. EBook checkout was 454 and computer usage was 423 hours.
Unfinished business:
-The additional Big Stone Branch library hours began as of January 1, 2016. Hours are now Wednesday 1-7 with Grant County covering 2-6 and Saturday 9 – 1 with Grant covering 10-1.
New Business:
-Trustee Board elections were discussed. Cheryl made a motion to again have Karen Layher be the Boards Commissioner Representative, 2nd by Clarice and approved by all.
-Marge Bohn (current President) has expressed that she would like to step down from the Board when a suitable replacement has been found.
-Diane has also expressed that she would like to relinquish the position of Vice President.
-We will have Board elections after our new member has been approved.
Upcoming events:
-Read to me Program starts January 11th thru February 20 with closing program on February 23rd
– Tech Tuesdays January 12th and 26th
-Reading Adventures January 20th at 10:30 am
-Afternoon Tea with Downton Abbey on Jan 13-10-27 at 12:30 pm
-We will have a presence at the Milbank Farm and Home Show January 15-16
-closed on January 18th
-Korean war Vet medals to be presented on January 12th at apx 2:30 pm
Next meeting: February 4, 2016 at 4:15 pm
With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, December 3, 2015   5:15 pm

President Marge Bohn called the meeting to order with all members present.  A motion was made by Clarice, 2nd by Dusty and approved by all to accept the November meeting minutes as read.  The financial reports for November were then reviewed and a motion was made by Clarice, 2nd by Diane and approved by all to accept.

The Librarian’s report for November was 3474 total checkout circulation and patron count of 2635.  EBook checkout was 476 and computer usage was 400 hours.

Unfinished business:

-The additional Big Stone Branch library hours have been approved with the commissioners and Karen will be sending Donna at the Big Stone Office the agreement for signature.  The additional 3 hours for the Big Stone Branch Library will begin in January 2016 and are being financed by the city of Big Stone.  A motion to accept the agreement and additional 3 hours was made by Cheryl, 2nd by Diane and approved by all.

-The supplemental budget hearing for additional funds from our memorial fund (Donations) for the completion of the circulation desk has been approved by the commissioners.

New Business:

-The county offices and Library will be closed for New Years Day (1-1-16).  The Library traditionally has closed on New Year’s Eve at 5:00.  A motion was made my Dusty, 2nd by Clarice and approved by all to allow the library to close at 5:00 pm on Dec 31st.

-A discussion was again held on the fate of all the old National Geographic magazines in storage. Due to a lack of proper storage space – along with the magazines holding no financial value, they will be sent to recycling.

Upcoming events:

-December 8th – Tech Tuesday and Lego Club at 4:00 pm

-December 15th – the library will be closed over noon hour for county Christmas gathering

-December 16th – Reading Adventures 10:30 am

-December 22nd – Tech Tuesday

-December 24th – close at noon

-December 25 and 26 closed “Merry Christmas”

-December 31st – closing at 5:00 pm

-January 1, 2016 – closed

-January 6th – Wacky Wednesday

Next meeting:  January 7, 2016 at 4:15 pm

With no further business Marge adjourned the meeting.  The staff/board/volunteer Christmas gathering was then held in the Library Community room beginning at 6:30 pm.

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Minutes for the Grant County Public Library Board of Trustees

Tuesday, November 10, 2015   4:15 pm

President Marge Bohn called the meeting to order with 4 members present (Clarice and Karen were absent).  A motion was made by Dusty, 2nd by Diane and approved by all to accept the October meeting minutes as read.  The financial reports for October were then reviewed and a motion was made by Cheryl, 2nd by Dusty and approved by all to accept.

The Librarian’s report for October was 3473 total checkout circulation and patron count of 2688.  EBook checkout was 480 and computer usage was 480 hours.

Unfinished business:

-The Big Stone Branch library hours are pending with the commissioners and without Karen here to report on the progress, this will be tabled

-The carpeting of the library has been completed except around the circulation desk.  This went very smooth and more quickly than originally anticipated.  Even with the closed day on October 20th for cleaning and organizing, we still have some nonfiction sections to complete.

New Business:

-An email was sent to all Board members on October 26th concerning the new circulation desk.  Due to the increase in size and configurations the original budget of $8,000 will not be sufficient.  An additional $4,000 has been asked for and all this money for the circulation desk is coming from the 246 memorial fund (Donations) – not general fund (taxpayer).  A motion was made by Dusty, 2nd by Diane and approved by all for the additional funding.

-After a discussion on planning a Christmas gathering, it was decided to hold it on December 3rd beginning at 6:30 pm. This will be open to staff, board and volunteers.

Upcoming events:

-November 3-10-17th – Story time 6:30 pm

-November 10th – Tech Tuesday and Lego Club at 4:00 pm

-November 12th – Book vs Movie:  movie viewing at 6:30 pm

-November 18th – Reading Adventures 10:30 am

-November 24th – Tech Tuesday

-November 26-27-28 – closed

-December 2nd – Wacky Wednesday

Next meeting:  December 3, 2015 at 5:15 pm

 

With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, October 8, 2015   4:15 pm

President Marge Bohn called the meeting to order with 5 members present (Cheryl was absent).  A motion was made by Dusty, 2nd by Clarice and approved by all to accept the September meeting minutes as read. There was no public input but Jody shared a donation letter with the Board.  The financial reports for September were then reviewed and a motion was made by Clarice, 2nd by Diane and approved by all to accept.

The Librarian’s report for September was 3891 total checkout circulation and patron count of 3495.  EBook checkout was 350 and computer usage was 495 hours.

Unfinished business:

-The Big Stone Branch library hours are currently on the commissioners agenda

-The provisional library budget that was brought forth in August was approved at the September 30th final budget hearing

-The carpeting of the library has begun and is moving much faster than anticipated. We do have some dates the library is closed to the public due to the carpeting.

-The Classical Music Month display provided by Steve Misener was a big success with approximately 250 people visiting.  The groups that arranged personal tours with Steve really appreciated the extra effort.

-Jody had discussed the sex offender list with Sherriff Owen.  If we have any difficulties with such patrons loitering on the premises we are to contact his office right away.

-Jody gave a report on sessions she attended at the SDLA conference in Rapid City.

New Business:

-A discussion was held on the dates county offices are closed for the Thanksgiving and Christmas holidays.  A motion was made by Dusty:  to closed the library on Saturday November 28th and Saturday December 26th to coincide with the county closings.  The motion was 2nd by Diane and approved by all.

-Jody let the Board know that one ipad and one tablet are now ready for patrons at 2 week checkout from the Library and will be displayed and promoted to library patrons. This is for patrons to utilize the SD Overdrive EBooks if they do not yet have a device of their own.

Upcoming events:

-October 7th – Wacky Wednesday

-October 12 – closed for carpeting

-October 13th – Tech Tuesday and Lego Club at 4:00 pm

-October 14 – closed for carpeting

-October 18-24th – Teen Read Week & Friends of Library Week

-October 20 – closed for carpeting

-October 21st – Reading Adventures 10:30 am

-October 22nd – Game Day 3:30 – 4:30 pm

-October 27th – Tech Tuesday

-October 30th – Movie day 1:00 pm

-November 3-10-17th – Story time 6:30 pm

Next meeting:  November 10, 2015 at 4:15

With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, September 10, 2015   4:15 pm

President Marge Bohn called the meeting to order with all members present.  A motion was made by Diane, 2nd by Clarice and approved by all to accept the August meeting minutes as read. There was no public input.  The financial reports for August were then reviewed and a motion was made by Cheryl, 2nd by Dusty and approved by all to accept.

The Librarian’s report for August was 4112 total checkout circulation and patron count of 3504.  EBook checkout was 373 and computer usage was 550 hours.

Unfinished business:

-A motion was made by Clarice and 2nd by Diane and approved by all to amend our unfinished business agenda to include discussion of “Discovery Overlay” the new interlibrary loan system for South Dakota libraries.  After the discussion a motion was made by Karen, 2nd by Cheryl and approved by all to sign up Grant County Public Library for the new system.  The cost of the project is being funded by the South Dakota State Library.

-The final budget approval will be coming on September 30th.  At this point it appears that we will have a stable budget for 2016.

-The carpeting of the Library will begin around October 8th.  There may be some days that the Library will need to be closed for the safety of the patrons.

New Business:

-A discussion was then held on how to handle sex offenders using the library, as well as the SD state laws regarding such.  SD Codified Law 22-24B-24 states: No person who is required to register as a sex offender as defined in this chapter may loiter within a community safety zone or a public library unless the person was under age 18 at the time of the offense and the offender was not tried and convicted of the offense as an adult.  A new provision dealing with this issue will be added to the Grant County Public Library Policy and Procedure Manual.  The Library Director will contact County Sherriff Kevin Owen to see about a notification system and other issues.

-The Library Director and the Board were notified by Janelle Kelly, Big Stone City Branch Library Manager, that the City Council of Big Stone City at their last council meeting set a budget to be used to pay the librarian for working an additional 3 hours per week.  The Board has asked for this to go before the County Commissioners.

-Jody will try one more time the week of October 18-24, Friends of the Library Week, to reorganize the Grant County Public Library Friends Group.

-The Classical Music Month display from Steve Misener is being well received. Some group tours have been arranged.

Upcoming events:

-September 8-30th Steve Misener Classical Music Month display

-September 16th Reading Adventures

-September 22nd Tech Tuesday

-September 24th Game Day

-September 28-October 1st – Banned Book Week

-October 8th – Wacky Wednesday

Next meeting:  October 8th at 4:15 pm

With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, August 6, 2015   4:15 pm

President Marge Bohn called the meeting to order with all members present.  A motion was made by Clarice, 2nd by Cheryl and approved by all to accept the July meeting minutes as read. There was no public input.  The financial reports for July were then reviewed and a motion was made by Dusty, 2nd by Diane and approved by all to accept.

The Librarian’s report for July was 4917 total checkout circulation and patron count of 4244.  EBook checkout was 363 and computer usage was 666 hours.

Unfinished business:

-Summer Reading Program is complete with the rescheduled puppet show held on July 21.  Due to the reschedule coming up against several VBS sessions – we did not make 100 kids like most other events.

-The 6-7-8th grade SRP party was well attended and we had 8 for the VPD painting session for our last hurrah

– The Unexplained Research program on Wednesday night was extremely well attended with overflow out our community room double doors

-carpet estimates and stack mover rental costs are in and now waiting for approval

-Cindy and Lou Ann thought the Jim Gill workshop was wonderful and thanked the Board for letting them attend

New Business:

-The LaBolt Outreach Library was discussed.  After discussing how the book transfers, check ins and checkouts are handled,  a motion was made by Karen to provide LaBolt with donation books and run it with the Little Free Library concept.  This was 2nd by Clarice and approved by all.  Jody will be talking to Cyndy about this change which will be effective January 2, 2016.

-The Library Board reviewed the library policy on donated books and it will remain “GCPL accepts unrestricted, irrevocable gifts of books and other library materials in clean, useable condition”.  Due to a recent donation to the BSC Branch Library, a motion was made by Karen, 2nd by Clarice and approved by all to allow this one time exception to our policy and allow the donation in question to remain as a permanent item in the BSC Branch Library.

-Otter Tail Power Company is offering a limited number of grants for purchasing AED’s in their service territory. Jody will complete and submit an application for the Library.

-Jody asked for approval to attend the SDLA conference in Rapid City on September 23-24-25.  A motion was made by Dusty , 2nd by Cheryl and approved by all to have Jody attend the SDLA conference.

Upcoming events:

-Space Day is planned for August 12th.

-Book Sale will be August 10-26

-September 8-30th Steve Misener’s Classical Music Month display

–  watch for many other activities coming back in September and beyond like:  Tech Tuesday, Reading Adventures,  Lego Club, etc……

Next meeting:  September 10th at 4:15 pm

With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public library Board of Trustees
Thursday, July 9, 2015 4:15 pm
President Marge Bohn called the meeting to order with 5 members (Clarice, Cheryl, Dusty, Diane) present. A
motion was made by Cheryl, 20d by Clarice and approved by all to accept the June meeting minutes as read. There
was no public input. The financial reports for June were then reviewed and a motion was made by Diane, 20d by
Dusty and approved by all to accept.
The Librarian’s report June was 5107 total checkout circulation and patron count of 3959. EBook checkout was 374
and computer usage was 648 hours.
Unfinished business:
-Summer Reading Programs have been extremely well attended with most programs topping 100 children
– New carpet in the community room has received many compliments.
New Business:
-We had a sudden cancellation of Markie Scholz and her puppets for July 8’h due to illness, but were able to book
the fireman as our Heroes for the Day.
-We are proceeding with estimates for carpet replacement in the main library as well as renting stack movers so we
do not have to empty all our shelving.
-Janelle has expressed concern about the hours for the Big Stone Branch library and the ability to get all her
summer reading program activities done in the allowed time. After some discussion, all open to the public branch
library hours will remain at 7 hours per week.
-The first budget hearing for Grant County Public library was 9:45 am on July 9’h
– The South Dakota library Network will no longer be available to public libraries as of July 1, 2016. For our library
means that we lose one source of ordering interlibrary loans and we also lose a few of our electronic resources.
After a discussion, a motion was made by Diane, 20d by Cheryl and approved by all to discontinue our membership
beginning July 1, 2015.
Upcoming events:
-Summer Reading Program events: Wednesday yet on July 15’h and we have rescheduled Markie Scholz and her
puppets for July 21″
– The 6-7-8,h grade program has their afterhour’s party on July 21 and a possible VPD painting session on July 23’d
-Cindy and Lou Ann will be attending the Jim Gill workshop on July 23’d in Watertown
– Local author – Adora Hooper – scheduled a book talk/signing for July 30’h
-Chad Lewis of Unexplained Research will be here August 5’h
-Space Day is planned for August 12’h.
Next meeting: August 6th at 4:15 pm
With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees
Thursday, June 4, 2015 4:15 pm
President Marge Bohn called the meeting to order with all members (Karen, Clarice, Cheryl, Dusty, Diane) present. A motion was made by Clarice, 2nd by Dusty and approved by all to accept the April meeting minutes as read. There were no public comments, but a thank you note was shared with the Board. The financial reports for May were then reviewed and a motion was made by Cheryl, 2nd by Diane and approved by all to accept.
The Librarian’s report for May was 3781 total checkout circulation and patron count of 3472. EBook checkout was 382 and computer usage was 694 hours.
Unfinished business:
-Due to a medical condition Alice need to resign from Experienced Works. But she did sign up to be a volunteer on an as needed basis.
-Jody verified that the 2015 budget did not include the metal covers for the outdoor planters. This will be included in the 2016 budget.
-As of this date, no more information has yet been received on the “South Dakota Share it” for interlibrary loans
New Business:
-Preschool and 1st grade tours in May included 77 children
-May 20th we had 2 last minute elementary tours with 31 children
-There was not a formal Tech Tues in May, but 4 people still received assistance with personal reading devices
-Summer Reading Program at this point has 95 children registered
-All county offices are closed on Friday, July 3rd, and a discussion was held on the Library being closed on July 4th. A motion was made by Karen and 2nd by Clarice and approved by all to close the Library on July 4th.
-A discussion was held on the Library providing fax services. It was decided to not offer fax services because this would tie up staff time and phone lines.
-Janelle has asked for support for the Big Stone Branch Library and the 130th Celebration for Big Stone City. Janelle
(Big Stone Branch Library) has taken care of the parade candy and will be providing some type of vehicle for the July 12th parade. The Grant County Library system will provide signs and parade decorations for July 12th and bags for the children in the kiddy parade on Saturday July 11th
-The water softener leakage with concerning for the carpet and wall is being taken care of through insurance. The wall is now dry and new carpet will be installed.
-A discussion was held on new patrons to our system. Beginning in July 2015 – when a new family/individual receives a library card a welcome postcard will now be sent out.
Upcoming events:
-Capital for a Day on June 11th: First Lady Linda Daugaard will be hosting a story time here at 11:00
-Most Summer Reading Program events are Wednesdays June 3-July 15th. The 6-7-8th grade afterhour’s party will be on July 21st and the VPD painting is July 23rd for those that qualify.
-We just had a local author – Adora Hooper – sign up for a book talk/signing for July 30th
-Chad Lewis of Unexplained Research will be here August 5th
-Space Day is planned for August 12th.
A discussion then followed on the Milbank Garden Club being able to use our community room for their one day flower show. That is certainly a possibility and Marge will let the club know.
Next meeting: July 9th at 4:15 pm ——– With no further business Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees
Thursday, May 7, 2015 4:15 pm
President Marge Bohn called the meeting to order with all members (Karen, Clarice, Cheryl, Dusty, Diane) present. A motion was made by Diane, 2nd by Dusty and approved by all to accept the April meeting minutes as read. The financial reports for April were then reviewed and a motion was made by Clarice, 2nd by Cheryl and approved by all to accept.
The Librarian’s report for April was 3898 total checkout circulation and patron count of 2981. EBook checkout was 337 and computer usage was 603 hours. Motion by Cheryl, 2nd by Diane and approved by all to accept report.
Unfinished business:
-The Jim Gill workshop in Watertown on July 23rd is free for librarians to attend and Jody has requested that 2 employees would be allowed to attend. A motion was made by Karen, 2nd by Dusty and approved by all to allow Cindy and Lou Ann to attend the workshop. This workshop is also open to any Library volunteers that would like to attend.
-The YARP meeting in Sioux Falls is Friday, June 5th at 11:00 at WHS. Jody has requested that either she or Tammy attend. A motion was made by Clarice, 2nd by Diane and approved by all to allow both Jody and Tammy to attend as long as the library work schedule will allow.
– As of this date we have not yet received official word from Experience Works on a start date for Alice Bernard
-Collette will be returning from medical leave and her first day back is May 14th.
-ITC has installed the free cable TC service to the Library
– The outdoor metal planter covers were discussed. Jody will check if they are actually in the general budget for 2015. Gary Hystad from Revillo had given us a bid last fall for $1,300.
New Business:
– Reading Adventures on April 8th had 22 kids
-April 15th Lego club had 24 children
-Money smart Week April 21 Lunch & Learn with Dale Nelson from Great Western Bank had 13 in attendance
And the tot school had a story/craft session on April 22 with 16 children in attendance
-April 28th Tech Tuesday had 14 people receiving assistance
-The April 22nd Volunteer Appreciation afternoon was lightly attended
-Taco Johns hosted a SRP fundraiser on May 4th from 5-8 at their location with a % of
the evenings profits going to SRP (as of this date I don’t have a $ amount)
-Wonderful community support for the Summer Reading Program: all major events have
sponsors but I do have some businesses to do personal stops at this month
-“South Dakota Share It” for interlibrary loans and one stop searching for multiple library physical card catalogs as well as the data bases available from SD State Library was discussed. Jody had contacted the State Library as to the Grant County Library interest in this project, but no decision has been made by the State Library or Grant County yet as to implementation.
– The Library had entered Labels for Education Grand Stand Sweepstakes and received an award in the amount $1,000 to be used as the Library has need for.
Upcoming events:
Preschool tours: May 7th – with Nicole Scott
Koch 1st grade tours – all 4 classes: May 8th
– SRP sign up May 26 – May 30th
– A schedule for Summer Reading Program was distributed to the Board
– SD One Book discussion to be held with Babes & Bob Book Club – June 1st
7. Next meeting: June 4th at 4:15 pm
With no further business being brought forth Marge adjourned the meeting.
All Board members then watched a 10 minute video from United for Libraries: The Association of Library Trustees, Advocates, Friends and Foundations (a division of the American Library Association) – available through a link from the South Dakota State Library titled “Short Takes for Trustees: Board Meetings”. Handouts for the Board members were also available. A short discussion followed concerning any changes that need to be made to our current format. Currently our agenda is posted on the Library website and the agenda is posted on the public bulletin board. That bulletin board posting will be moved the library front door. Jody will add a public comment time on our agenda as well as adding the meeting date to our monthly news article in the Review. The agenda postings must be available to the public 24 hours before the actual meeting.

 

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Minutes for the Grant County Public Library Board of Trustees

Thursday, April 9, 2015

President Marge Bohn called the meeting to order with Karen and Clarice absent.  A motion was made by Cheryl, 2nd by Diane and approved by all to accept the March meeting minutes as read. The financial reports for March were then reviewed and a motion was made by Diane, 2nd by Cheryl and approved by all to accept.

The Librarian’s report for March was 3849 total checkout circulation and patron count of 3487.  Feb EBook checkout was 425 and computer usage was 616 hours.  Motion by Dusty and 2nd by Diane and approved by all to accept report

Unfinished business:

-Tammy attended the Tech Conference on March 18-19 and brought back great information and created connections with other librarians

-National Volunteer Week (April 12-18) but the Library we will be setting up an afternoon open house at the Library for our volunteers on April 22nd from 1:00 – 3:00 pm

-Cypress Resume is up and running from our website and we will be offering a workshop on April 23rd at 1:00 pm

-The Jim Gill workshop in Watertown on July 23rd is free for librarians to attend, Jody will bring attendee names to May meeting including any interested volunteers

-The Board renewals of Diane, Marge, Dusty and Karen were approved by the commissioners

-The Gates Grant money has been spent for new items for our workstation (Maker Space)

New Business:

-The Genealogy workshop was extremely well attended and there is community interest in the Library hosting it again

-Our Tech Tuesday’s one on one appointment spaces are always filled even Aprils already; we will resume these in September

-the adult reading program had 156 participants:  March program attendance, Lego club 18, Reading Adventures 7, Movie Day 6, game day Bingo 11, and daycare reading had 10 kids

-Summer Reading Programming (theme:  Every Hero has a Story) is well underway:  sign up begins May 26th and the finale is on July 15th.  We have sheriff and K9 unit presenting, Guard unit presenting, working on the medical hero day personnel yet.  Jody reported that the community is being very supportive with contributions and most large items are already sponsored.

-Experience Works: paper work for Alice Bernard is underway and we are looking at a possible start date of April 20th

-SD One Book discussion with “Ordinary Grace” will be hosted by the Library and the Babes and Bob Book Club on June 1st at 7:00 pm – it is open to the public and we have copies of the books available at the library from the SD Humanities Council

-Chad Lewis has been booked for his “South Dakota Guide to Haunted Locations” presentation on August 5th

-We have 2 new volunteers:  Rebekah Tuchscherer and Libby Brantner

-ITC has offered us the free cable TV services that the Milbank City Office wishes to pass on.  A motion was made by Diane and 2nd by Dusty will approval by all to accept this free cable TV service for the Library.

Upcoming events:

Lego Club April 14th:  National Library Week April 13-18:  Money Smart Week April 20-25 with a Lunch & Learn program on April 21st:  Tech Tuesday April 28th:  Also preschool tours with Mrs. Graf on April 14th and 15th.

—–Next meeting:   May 7, 2015 at 4:15 pm

With no further business being brought forth Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Wednesday, March 5, 2015 at 4:15 pm

Vice President Diane Pillatzke called the meeting to order with 4 members present.  A motion was made by Clarice, 2nd by Cheryl and approved by all to accept the February meeting minutes as read. The financial reports for February were then reviewed and a motion was made by Karen, 2nd by Clarice and approved by all to accept.

The Librarian’s report for Feb was 3528 total circulation and patron count of 2551.  Feb EBook checkout was 352 and computer usage was 519 hours.

Correspondence:  Memorials were received in memory of Marge Price, which will be deposited in the 246 unrestricted library funds.

Unfinished business:

-Tammy will be attending the Tech Conference on March 18-19

-National Volunteer Week (April 12-18) we will be setting up an afternoon fellowship at the Library

-Karen gave us an update on the smoke free areas.  It passed the commissioners; therefore, all the park area and surrounding grounds for the Library will be smoke free areas.

New Business:

-Board members Diane Pillatzke, Marge Bohn and Dusty Mueller terms have all renewed until January 2018.  Karen Layher’s term renewed until January 2016.

-The new webpage is up and running.  Jody will look into an app for the Library, especially an app for our Verso card catalog system.

-The Cypress Resume system was looked at for the Library. A motion was made by Karen and 2nd by Cheryl and approved by all to purchase this resume system license, which will be good for one year.

– We have some Gates Grant funding that must be used before or in April 2015.  Jody will look into updating our public work center with a new computer, adobe Photoshop, Microsoft office suite, and a 3D printer.

-There is a workshop offered at the Watertown Library on July 23rd with Jim Gill.  He uses music as a literacy learning tool and library programming tool.  Jody will check into cost and report back to Board.

– Also there is a YARP meeting in Sioux Falls on June 5th (it will be just a day trip).  It was hoped that Tammy or Jody could attend this meeting about young adult literature.

-Jody gave an update on the Summer Reading Program activities that are in the works for the “Every Hero has a Story” program.

-Our volunteer Barb is back on the schedule at the end of March and Edith our new volunteer is starting in March.

– Janelle and Shawna are speaking at the Christian Women’s Club in Big Stone City on April 21st

Upcoming events:

-Wacky Wednesday  March 4th   –Reading Adventures March 11th     —Movie day March 12th    --Lego Club March 10th     —Tech Tues by appointment March 24th         —Teen Tech Week (March 8-14) and teen book club Movie on March 10th    —– Game Day March 21st ——  Genealogy workshop on March 26th.

—–Next meeting:   April 9, 2015 at 4:15 pm

With no further business being brought forth Diane adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Wednesday, February 4th at 4:15 pm

President Marge Bohn called the meeting to order with all six members present.  A motion was made by Clarice, 2nd by Diane and approved by all to accept the December meeting minutes as read. The financial reports for December 2014, yearend 2014 and January 2015 were then reviewed and a motion was made by Cheryl, 2nd by Karen and approved by all to accept.

The Librarian’s report for Dec was 3398 total circulation and patron count of 2593.  Dec EBook checkout was 308 and computer usage was 450 hours.  For January circulation was 3521, patron count 2615, EBook checkout 411 and computer usage 473 hours.

Correspondence:  A thank you note from Mary was shared.  A thank you note from a patron was also shared, she had received help scanning and printing photographs.

Unfinished business:

-Great Western Bank and Kiwanis donation:  TV is mounted and Kiwanis gave $400 for peripherals.  Picture has been in Review and thank you notes sent.  A donation plate has been ordered for TV.

-survey response:  only about 12 surveys were completed, but we have implemented some new programs and offerings in response (Lego and movie day, reading adventures, Tech Tuesday)

– Library Tech Conference in March for Tammy:  She did not receive scholarship, registration was paid in Dec of 2014 and her hotel reservations are made.

-End of year project update:  Lighting done and greatly appreciated, workroom floor newly cleaned and waxed and looks great, extra books and audio/visuals were ordered, Advantage EBook program through Overdrive is up and running, and new bookshelf for LP is in place.

-Mary’s last day was January 2nd and she really appreciated her bell and cabinet

-Farm and Home show:  shared booth with Radio Shack and it was well received

-Discussion on Library joining Milbank Chamber of Commerce.  A motion was made by Karen and 2nd by Clarice and approved by all not to have Library join.  However, all like the idea of doing the Farm & Home show again in 2016.

New Business:

-February cleaning day:  A motion was made by Dusty and 2nd by Diane and approved by all to allow the staff to  be closed to the public until noon on February 12th to allow for computer cleaning and other cleaning.

-Summer Reading Program Jumpstart workshops were then discussed:  A motion was made by Dusty and 2nd by Clarice and approved by all to allow Shawna and Teresa to attend the February 27th session is Watertown.

-Mokacha Study Club wants a wish list of items from the Library as they are looking at a donation.

– Janelle requested a worker for February 11th (she has volunteers for Feb 7 and Feb 14).  A motion was made by Clarice and 2nd by Cheryl and approved by all to have Shawna work Feb 11th from 2-6 at BSC library.

-National Volunteer Week was also discussed (April 12-18).  We will be acknowledging our volunteers with an afternoon fellowship gathering with light finger foods served.

-Karen notified the Board of a proposal before the commissioners that would make all surrounding Library and courthouse property (minus the courthouse parking lot) smoke free.

Upcoming events:

-Read to me program for ages 0-5 will be January 12th to February 19th.  Closing Party on Feb 19th

-One game day was held on January 20th and the Library was closed on January 19th

-Wacky Wednesday February 4th  and March 4th   -Movie day February 10th   -Lego Club February 11th

-Tech Tues by appointment February 24th

—–Next meeting:  March 5, 2015 at 4:15 pm

With no further business being brought forth Marge adjourned the meeting.

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No meeting held in January due to weather.

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Minutes for the Grant County Public Library Board of Trustees                                         Thursday, December 4, 2014 5:15 pm

President Marge Bohn called the meeting to order with 5 members present (Karen Layher was absent).  A motion was made by Cheryl, 2nd by Diane and approved by all to accept the November meeting minutes as read. The financial reports were then reviewed and a motion was made by Clarice, 2nd by Cheryl and approved by all to accept.

The Librarian’s report for November was 2146 total circulation and patron count of 2288.  EBook checkout was 279 and computer usage was 827 hours.

Unfinished business:

-The part time position has been filled.  Lue Ann Kiemele started duties on December 3rd.

-The Kiwanis agreed to donate $400 towards our internet ready TV for teaching and storytimes.  Steve Nomeland from Great Western Bank called to report that they have ordered the large screen TV for the library.

-The survey is out to the public and due back December 15th

-Tammy has applied for a scholarship to the Library Tech Conference in March of 2015 and registration begins December 10th.

-Christmas gathering and potluck for Library Board, Volunteers and staff and Lib managers after Board meeting tonight

New Business:

-Jody is going to check with Pauli to see if the workroom floor could be cleaned and waxed before year end

-Signing up the library for the Advantage program through our OverDrive eBook system was discussed.  All are in favor of signing up for Advantage due to the ½ price special until December 31, 2014.

-Mary’s open house for her retirement was planned

-A report was given on the Friends of the Library and another meeting will be tried in January or February.

-A discussion was held about the Library sharing a Farm & Home Show booth with Radio Shack on January 16-17th.  A motion was made by Cheryl and 2nd by Marge and approved by all to have the Library share the booth.

-The lighting in the library was also discussed, especially the 2 back walls and the SD room. A motion was made by Dusty and 2nd by Clarice and approved by all to upgrade the lighting as budget allows.

– A discussion was held about the Library joining the Milbank Chamber of Commerce.  Jody will check into the particulars.

Correspondence:  A thank you note from the Library staff was read to the Board for allowing the extra Saturdays off during the holidays.

Upcoming events:

-Closed Dec 24th at noon.  Closed December 25-26-27

-Close at 5:00 pm on December 31st

-Closed on January 1, 2015

-Read to me program for ages 0-5 will be January 12th to February 19th.

Next meeting:  January 8, 2015 at 4:15 pm

With no further business being brought forth Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, November 6, 2014 at 4:15 pm

President Marge Bohn called the meeting to order with all members present.  A motion was made by Diane, 2nd by Clarice and approved by all to accept the October meeting minutes as read. The financial reports were then reviewed and a motion was made by Dusty, 2nd by Cheryl and approved by all to accept.

The Librarian’s report for October was 4064 total circulation and patron count of 3520.  EBook checkout was 317 and computer usage was 721 hours.

Unfinished business:

-The part time position interviews (4) will be set up for the week of November 11th.

-The October 29th Kiwanis meeting went well and Marge followed up with a letter to the group.  Jody also received a call from Steve of Great Western Bank and she will be meeting with him on November 7th.

-Power of the Printed Word exhibit was dismantled on Nov. 4th with a total of 150 individual people viewing from SD, ND, MN and Oregon

– Teen Read Week was well received with many Trivia quizzes completed for prizes

-The Electronic Resources morning on October 23rd was very informative.  Marge joined the employees for the session and the public open house had several people stopping to have Jane from SD State Library help with their electronic devices.

– Game Day is being well received with the Bingo games and for November 15th, International Game Day, Tammy is planning Bingo with a special big finish Bingo game for a turkey.

New Business:

-Jody stepped out while the board completed a six month Director Evaluation, There was a motion which carried to retain Jody as the Library Director

-Jody will be putting together a community survey on 2015 library programming and putting it in the paper and hand outs in the Library.

-There will be a Christmas gathering for staff, volunteers and board on December 4th.  The Board meeting will be at 5:15 pm with a potluck lunch, games and white elephant gift exchange to follow.

-The LaBolt Outreach Library was discussed

-Jody inquired about Tammy attending the Library Tech Conference in St. Paul, MN on March 18-19, 2015.  A motion was made by Karen, 2nd by Clarice and approved by all to have Tammy attend.

– The County Commissioners approved county offices to be closed on the Friday after Thanksgiving (November 28th).  A motion was made by Marge, 2nd by Dusty and approved by all to close the Library on Saturday November 29th as well.

Upcoming events:

-Story time November 6-13-20

-Friends of Library meeting November 12th at 5:15 pm.  Board members volunteered to furnish cookies and juice.

-Library will be closed November 11th and November 27-28-29th.

Next meeting: December 4th at 5:15 pm

With no further business being brought forth Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, October 9, 2014 at 4:15 pm

President Marge Bohn called the meeting to order.  Cheryl Conrad was absent. A motion was made by Clarice, 2nd by Diane and approved by all to accept the August minutes as read.  The financial reports were then reviewed and a motion was made by Karen, 2nd by Clarice with approval by all to accept.

The Librarian’s report for August was then given with a total circulation of 3688 and patron count of 3622.  EBooks checked out for August were 280 and computer usage was 741 hours.  The 2014 book sale brought in $639.61.

Unfinished business:

-Anniversary/Statehood events were well received

-SDLA conference report from Jody.  The library’s Lego kit (which was won through a grant) was also picked up from Pierre.  Jody reported that Robin was named SD Librarian of the Year.

-Jody qualified for SD State Library certification and library accreditation was also discussed

New business:

-The ad for part time position will be in next week’s paper with a close date of October 27th

-SDLA prairie bud and prairie pasque book award program was discussed

-The library policy on children getting cards was reviewed.

-Using the library fines fund for a programming purchase for the library was discussed

Upcoming events:

-Power of the Printed Word from Steve Misener will be here from October 10 to November 3rd, with special presentations on October 20th at 6:30 pm and October 21 at 1:30 pm.

-Story time for ages 4-7 will be held November 6, 13 and 20 with a Robot theme and using our new Lego kit for one session

-Teen Read week will have special displays with new books and reviews by the teen council.  Also trivia

sheets will be available to complete for awards.

-Jody is still working out the details for Friends of the Library week October 20 -25.  Letters to current members, newspaper articles and a scheduled meeting the last week of October is in the works.

-Jane Healy from State Library will be here October 23rd from 8:30 to 10:00 am for database workshops and electronic device help for staff, board and volunteers.  From 10:00 to 1:00 Jane will be then available for an Electronic Petting Zoo for the public.

-With the county offices and the Library closing at noon on December 24th and being closed on December 25 and 26, Jody asked if the Library could be closed on Saturday December 27th.  A motion was made by Clarice and 2nd by Diane and approved by all to close the Library on Saturday December 27th.

-The next meeting is set for November 6th at 4:15 pm

With no further business being brought forth, Marge adjourned the meeting.

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Minutes for the Grant County Public Library Board of Trustees

Thursday, September 4, 2014 at 4:15 pm

President Marge Bohn called the meeting to order. A motion was made by Diane, 2nd by Dusty and approved by all to accept the August minutes as read.  The financial reports were then reviewed and a motion was made by Clarice, 2nd by Dusty with approval by all to accept.

The Librarian’s report for August was then given with a total circulation of 3787 and patron count of 3642.  EBooks checked out for August were 262 and computer usage was 892 hours.  The book sale is going well and will end on September 6th.  St. Williams, Beverly and Park Place have been contacted and will be taking some cassette books for their residents.

Unfinished business:

-The automatic doors are in, working and paid for. Thank you to the Christian Service Council for their contribution.

-Jody met with the commissioners on September 2nd for an updated 2015 budget request concerning the circulation desk and part time hours.  The 2015 budget approval is set for September 23rd.

-The hiring decision of a new Paraprofessional (to replace an individual retiring at the end of 2014) was made pending approval by the commissioners.  A recommendation to hire Shawna as the new paraprofessional was made by Jody and then a motion was made by Clarice, 2nd by Dusty and approved by all.  After this transition we will again need to hire another part time (10-12 hour a week individual).

New business:

-Steve Misener and the Power of the Printed Word is coming from October 10 – November 3rd, with special presentations so far October 18, 20 and 21.

-Tammy and the Teen Council are working on updating Game Days.  The Sept 20th, Oct 18th, Nov 15th and Dec 20th Saturdays are going to be Candy Bar Bingo and we are offering the regular 2nd Tuesday evenings of the month.

-In the discussion of hours both here in Milbank and at the Branch Libraries, it was noted that the Branch Library hours need to be kept 7 hours per week for each Branch.

-September is Library card sign-up month and we are promoting in house, in news articles and working on elementary school visits.

-A poster was handed out with all the Anniversary events.

-Also September 18th is Read an EBook Day and it was mentioned in our news article and is being promoted as our Tech Event for September and people can come in with their devices for help.

-Banned Books week will be observed from September 21-17 and was also mentioned in the news article and will be observed with special displays in the library.

-Jody was granted permission to attend the SD Library Conference in Pierre on October 1, 2 and 3

-The next meeting is set for October 9th at 4:15 pm

With no further business being brought forth, Marge adjourned the meeting.

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Minutes of the Grant County Public Library Board of Trustees

Thursday, August 7, 2014

President Marge Bohn called the meeting to order at 4:15 pm.  Others members present were Diane Pillatzke, Clarice Robertson, Cheryl Conrad, Dusty Mueller and Jody Carlson.

A motion was made by Clarice to approve the July 10th minutes and a 2nd by Cheryl.  The motion passed.  A motion was made by Dusty and 2nd by Diane to approve the financial reports as presented.  The motion passed.

The Librarian’s report was given with a circulation of 4576 and patron count of 4120.  E book circulation was 305 and computer usage for July was 984 hours.  The American Girl program just concluded with an average attendance of 11 per day.  Upcoming events are listed in the business agenda.

Unfinished business:

-The Electric work for the automatic doors is completed and we received word that Brian’s Glass would be here Friday, August 8th for installation. (funding: $2,000 donation from Christian Service Council and balance from Library fine fund)

-2015 budget process was discussed.  The Board would like to propose to the Commissioners to use memorial money for purchasing the circulation desk.  That circulation desk budget item funding could then be put back into part time employee hours.

-An ad for the full time Paraprofessional position was reviewed with the hiring for October.

– The old stored National Geographic magazines were discussed.  Marge had asked an individual about help with selling them and was turned down.  Jody had called Farrell Auction and was told magazines don’t sell through auctions.  This will be tabled and brought up again in January of 2015.

-Reminder of the book sale coming up from August 11-Sept 6.  All cassette books and VHS tapes are being removed from the Library and available on the book sale.

New business:

-Library will be closed Labor Day – Monday September 1st

-Following a discussion it was decided to allow Janelle to work only as the Big Stone Branch Manager and quit working in Milbank effective September 1st.  We will work on filling the full time Paraprofessional position at this time before reevaluating part time positions and hours.

-Update on 35th Anniversary and 125th statehood recognition week of September 15-20th.   Phyllis Schrag will be presenting on Monday the 15th and Tuesday the 16th.  Barbara Johnson will be leading a One Book SD discussion on Thursday evening September 18th.  Jody called Connie Larson from the Chamber and the city and chamber will be doing 125th statehood recognition on Saturday September 27th.

-Game day/night and Tech Nights will be back in September and continue through April

Any other business:

-September is Library card month and it was suggested by Cheryl to have a table at the Koch School Open house to encourage Library usage.

-Steve Misener will be setting up a “Power of the Written Word” display for at least 2 weeks in October, as well as doing public presentations.

-Fall Story time is set for November 6, 13 and 20

-next meeting will be September 4th at 4:15pm

With no other business being brought forward Marge adjourned the meeting.

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Minutes of the Grant County Library Board of Trustees

July 10, 2014

The Board of Trustees meeting was called to order at 4:15 pm by VP Diane Pillatzke. Other members present were Karen Layher, Dusty Mueller, Cheryl Conrad and Jody Carlson.

A motion was made by Cheryl and 2nd by Dusty to approve the June 5th minutes – motion carried.  A motion was made by Dusty and 2nd by Karen to approve all the financial reports – motion carried.

The Librarians report noted a circulation of 3901, eBook checkout 278, total patron count of 4737 and reported 995 hours of computer usage in Milbank.  The ages 4-5-6 Summer Reading Sessions have concluded with an average attendance of 25 per session.  The June 13th juggler had 125 in attendance, experiment day had 23 in attendance with the average session attendance for grades 1-5 being 35.  Summer reading point accumulation ends on July 18th.  The grades 6-7-8 party session is coming up on July 24th.  American Girl is July 28th – August 1st and we will be having a book sale from August 11 thru September 6th.

Unfinished business:

-The automatic door openers should be going in by the end of July, this Friday the electrician is working.

-The vertical blinds are up and appreciated.

-The estimate for metal coverings on our planters is $800-$1,000.  As they have just been primed and painted we will bring this up again in April or May of 2015 and reassess the situation.

-The new part time Library Assistant, Teresa Adolph, stated on July 9th.

-The 2015 budget process is ongoing.  Jody will meet again with the Commissioners in September to readdress the number of hours for part time employees as well as reworking funding for the circulation desk, water fountain and carpeting.  These issues will be brought back to the August Board meeting.

New Business:

-Summer Reading Program, American Girl and Book Sale were all addressed in the Librarian’s report.

-There was a current part time employee update.

-Janelle asked for a Milbank worker to cover for her on August 13th and possibility August 16th.  A motion was made by Karen and 2nd by Diane:  If the August schedule permits, a Milbank worker will fill in on August 13th, but if she wishes to be open on August 16th, she needs to find a volunteer:  motion carried.

– As Mary will be retiring early January 2015, a plan was put in place for hiring her replacement.  A job ad will be put out Aug/Sept, with hiring in October.

-At a previous meeting all the old National Geographic magazines were discussed.  Jody is to call Farrell Auction to see if these sell and we will readdress this issue in August.

Next Board meeting is set for August 7th at 4: 15 pm.  As no other business was brought forth Diane then adjourned the meeting.

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Minutes of the Grant County Library Board of Trustees

June 5, 2014

The Board of Trustees meeting was called to order at 4:15 pm by President Marge Bohn.  Other members present were Karen Layher, Dusty Mueller, Diane Pillatzke, Clarice Robertson, Jody Carlson and new trustee Cheryl Conrad.

A motion was made by Clarice and 2nd by Diane to approve the May 5th minutes – motion carried.  A motion was made by Dusty and 2nd by Diane to approve the financial reports – motion carried.

The Librarians report noted a circulation of 3701 for May.  EBook checkout was 262 and patron count was 3747.  Story time was held for 3 & 4 year olds on May 1st and 8th with approximately 20 attending each night.  Preschool and 1st grade tours were held with 135 participants.  The summer reading program kick off was May 30th with 120 in attendance.  We are now in full swing with our summer reading programs.

Unfinished business:

-Karen has received the Christian Service Council check towards our automatic doors and Jody will send a Thank you.

-The vertical blinds for office have been ordered, just not yet received.

-The outside planters have been painted and Karen is awaiting an estimate for metal covering.

-The applications for part time Library Assistant were reviewed.  Jody will do initial phone call interviews and then pick 2 or 3 for personal interviews.

-GCPL 35th Ann. update:  Sept 15 & 16 Phyllis Schrage will be the presenter and on Sept 18th is the One Book SD Discussion.

– Karen made a motion to accept Cheryl Conrad as the new trustee and 2nd by Clarice – motion carried.   Welcome to our new trustee Cheryl Conrad.  Jody had handouts for all the trustees with the new information about the SD Board of Trustee wiki.  So the manual is now online and able to to updated much more frequently. It even has blogs and message boards.

New business:

-2015 budget process: The Library budget will come before the commissioners on June 18th or 19th.  We have included flooring estimates, circulation desk replacement, and will be getting a lighting estimate from Magadanz for track lighting along our back walls.  More part time hours were also included along with an upgrade in the Milbank internet speed.  We will see how the finances work out for the county and what we are able to work with.

-October database training presented by Jane Healy from SD State Library will be held Thursday, October 23rd from 8:30 – 10:00 am for all employees as well as trustees.  Then from 10:30-1:00 Jane will hold an Open House Electronic Petting Zoo.

With no further business being brought forth Marge Bohn then adjourned the meeting.

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Minutes of the Grant County Public Library Board of Trustees

May 5, 2014

The Board of Trustees meeting was called to order at 4:15 pm by President Marge Bohn. Other members present were Karen Layher, Dusty Mueller, Diane Pillatzke, Clarice Robertson, Sherry Monson and Jody Carlson.

A motion was made by Diane and 2nd by Clarice to approved the April 3rd minutes – motion carried. A motion was made by Sherry and 2nd by Dusty to approve the financial reports – motion carried.

The Librarians report noted a circulation of 3851 for April. EBook checkout was 286 and patron count was 3128. April 24th was Technology night and Mrs. Grafs classes visited the library on the 24th and 25th.

Unfinished business:

-On May 6th at 4:30 pm the Broadband committee will be coming to inspect.

-Karen said the Library’s front automated doors should be on order, but she did not think we had yet received the $2,000 from the Christian Service Council. Jody noted that a Thank You note should be sent upon receipt.

-After making a comeback, Collette was having issues again last week and could not come in to work. She is scheduled for surgery and should only be out about 2 ½ weeks for that, so back to work June 23rd.

-The office carpet looks really nice, but a bill has not yet been received. A motion had been made and approved at the April meeting to go ahead with blinds for the office windows. After showing the Board different options, Jody was given to approval for vertical blinds.

-The outside planter boxes are currently being scraped and may be stained right away if the bid for siding can’t be handled in this year’s budget.

-Revillo Branch reopened April 23rd. However, after discussing the PO Box rental and deciding to cancel the library box and use the city box, the postmaster stated 2 units can’t share a box. So we are back to using P. O. Box 97 for the Revillo Library magazines etc. and paying a yearly rental.

-Staffing for the main library was discussed. Jody will be running an ad for a part time library assistant at 10-12 hours per week. (This is to replace Tammy’s part time hours)

New business:

-Karen called the States Attorney and told him to send 2nd requests for the Library and a list of those patrons has already been sent over.

-The Library’s 35th Anniversary will be celebrated September 15-20th. Thursday the 18th will be a One Book SD discussion. Marge stated that she will donate the application fee for the book discussion leader through SD Humanities. Using an additional SD Humanities speaker for the Anniversary was discussed with Sherry making a motion to have another speaker and possibly include day time presentations for school children. This was 2nd by Clarice and motion carried. Jody will also work with Sharon from the museum to include some exhibits and promoted the states 125th Anniversary.

-Summer Reading Program kick off on May 30th was discussed and the Milbank Mall will be sponsoring the inflatables for the event.

-Flooring for the main library and community room was brought up and Jody will get some estimates. A new circulation desk was also discussed and Jody will get some prices for that also.

-Thank you to Sherry Monson for her past years of service on the Board of Trustees. She will be missed in the community.

-New trustee names were brought forth. Marge will call Cheryl Conrad and see if she will accept the position.

The phone and open hour’s situation was discussed for the branch libraries. No branch Library will be getting a phone due to the fact that it is not cost effective for the 7 hours each branch is open per week. At this point no branch library hours will change.

The next meeting will be June 5th at 4:15 pm

Meeting Adjourned

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Minutes of the Grant County Public Library

Board of Trustees – April 3, 2014

The Grant County Library Board of Trustees held its monthly meeting at 4:15 pm on Thursday, April 3, 2014. Marge Bohn, Karen Layher, Dusty Mueller, Diane Pillatzke, Clarice Roberterson, Mary Lee, Sherry Monson and Jody Carlson present.

President Bohn called the meeting to order.  A motion was made by Diane, 2nd by Dusty and approved to accept the March 6th minutes as well as the special meeting minutes from March 11th.  The financial reports were also reviewed.  A motion was made by Sherry and 2nd by Dusty and approved by all to accept the financial reports.

The librarians report noted a circulation for March of 4012 with a patron count of 3070.  EBook checkouts for March were 311 with a total eBook checkout for 2013 of 2421. The technology night was successful and busy with 17 people participating.

We discussed overdue letters and the collection letters that the States Attorney sends out on behalf of the Library.  Karen will talk to Reedstrom and see what kind if any kind of a follow up letter is sent from the States Attorney’s office.

Unfinished business:

Broadband grant – Kiel was in the office on Wed the 2nd to complete the wiring and installation of new routers, etc.  All the grant computers are up and running.  Two of the three tablets need to be readied for public use yet.   All matching grant items have now been purchased and the final matching grant receipts need to be mailed to SD Broadband by mid April.

Library front entrance doors:  The Christian Service Council has agreed to donate $2,000 towards making the entrance doors handicap accessible.  Total cost will be $3,800.  A motion was made by Clarice and 2nd by Dusty and approved by all to have the other $1,800 coming from our memorial fund.

Collette:  Collette has requested to try a couple shifts of 2 hours each to see if her health will allow her to return to work.  Board approved.

Painting office: Office painting is complete.  A discussion was held on replacing the carpeting as the office is empty.  Jody did get an estimate from Hanson furniture.  A motion was made by Dusty and 2nd by Diane and approved by all to replace the carpeting and also the window treatments with the petty cash fund.

The quilt raffle and FOL was discussed.  Jody would like to wait and try to rally the FOL group this fall and possibly have FOL use the quilt for a raffle. The Board was in favor.

Marge Bohn presented the finalized Grant County Public Library mission statement and Collection Development Policy.  A motion was made by Clarice, 2nd by Sherry and approved by all to accept.  The copies were then dated and signed by the Board President.

New business:

The new director was welcomed.

The outside planter boxes were discussed as to fixing and painting.  Karen will look into some different options.

The GCPL’s 35th anniversary was discussed.  Jody has some ideas and suggested the week of September 15-20th for the celebration along with the recognition of the state’s 125th anniversary.   More ideas to come in the future.

There will be a Spring Storytime on May 1st and May 8th for ages 3 and 4.  Also, April 8th is the upcoming Lunch & Learn Financial Program and the One Book SD Discussion.  On April 24th there will be a Technology Night.

Revillo Branch Manager:  The applications were reviewed with a motion by Clarice, 2nd by Sherry and approved by all to hire Yvette Johnson for the position.  Jody will set up training sessions and have Yvette set the 7 hours she would like the Library open (one evening or Saturday).  The goal is to be open again on a regular basis by May 1st.  A discussion was then held on the post office box in Revillo for the Library mail.  Karen will look into any other options for the Library mail delivery.

Experience Works:  Libby Brantner will be done at the end of December with the Experience Works program.  This will be a big loss for the library as she works 20 hours a week.

Staffing at main library: The IT position will now need to be filled.  After discussing possible promotions from within, a motion was made by Diane, 2nd by Sherry  and approved by all to offer the IT position to Tammy Wollschlager at 32 hours per week.  This is effective upon commissioners approval and a review will be conducted in 6 months.

Jody then discussed computers and the ending of support for XP computers. It was approved to use funding from the Gates Fund on 2 additional computers.

Next meeting will be May 8th at 4:15 pm

Meeting Adjourned

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Minutes of the Grant County Public Library

Board of Trustees – Tuesday, March 11, 2014, 5:45 p.m.

 A special board meeting was held on the above date after interviews were completed by the board on Tuesday.

Bohn called the meeting to order at 5:45 p.m. to discuss the interviews. Marge Bohn, Karen Layher, Diane Pillatzke, Sherry Monson, Clarice Robertson, and Mary Lee were present. Mueller was not in attendance. After discussing the interviews all board members agreed that Jody Carlson was the best applicant for the position of library director. Bohn requested a motion to offer Carlson the job. Motion by Robertson and seconded by Monson to approve the offer to Carlson.  Approved by all. Offer is contingent upon county commission approval.

Bohn and Layher will meet with Carlson on Thursday, March 13, 2014 to offer Carlson the job.

Bohn adjourned the meeting.